Office Assistant (Kingston)

Competition Number: J0526-0437 Position Title: Office Assistant Position Number (Final): 00103735 Vacancy Type: Existing Position Employee Group: Support Staff - USW Local 2010 Job Category: Administrative Department or Area: SGSPA-Dean's Office Location: Kingston, Ontario, Canada (On-site)Salary: $45,139.00 - $51,672.00/Year Grade: 04 Hours per Week: 35 Job Type: Term Length of term: up to 15 months Shift: 7 Monday - Friday Number Of Positions: 1 Date Posted: May 14, 2026 Closing Date: May 24, 2026 Job Summary

Reporting to the Manager, Student Services in the School of Graduate Studies and Postdoctoral Affairs, the Office Assistant is responsible for reception, general clerical and administrative duties supporting the School as well as support for internal and external relations, event and project planning assistance, and some finance and bookkeeping activities. The role acts as the first point of contact for all visitors and directs them to appropriate parties, provides general reception and administrative support to the department, and offers logistical support for events to ensure they run smoothly.Responsibilities

Performs general accounting activities including invoice generation, requisitions, collecting and processing cash and cheques, petty cash, and reconciliations. Assists students with registration, course information, instructor‑teaching assistance information, tutorial information, and provides general assistance‑information.Completes online store and other purchases. Acts as the first point of contact for all visitors and directs them to appropriate parties. Performs general clerical activities including maintaining filing systems, faxing/scanning, scheduling, sorting and distributing mail, maintaining inventory, and ordering supplies.Prepares and distributes routine correspondence and department communications. Provides logistical support for activities or resources such as conferences, visiting speakers, meetings, counselling appointments and other events and activities of the unit. Other duties as required in support of the department and/or unit.Required Education

One‑Year Post Secondary Certificate or Diploma. Required Experience

More than 1 year and up to and including 2 years of experience. Consideration may be given to an equivalent combination of education and experience. Job Knowledge and Requirements

Basic knowledge of standardized, work procedures, general facts, or the use of simple equipment that is typically acquired through on the job training. Provide transparent, concise information to others that requires basic courtesy and minimal explanation or interpretation. Ability to relay unwelcome information or deal with minor conflicts/complaints.Prioritize own work to deliver objectives on time and to meet standards and expectations. Follows direction and seeks clarification when required. Resolve recurring problems and situations using established procedures and guidelines. Bring forward problems, obstacles or challenges to work completion in a timely manner so deadlines continue to be met.Awareness of human rights, diversity, equity, Indigenization and inclusion. Understand university specific processes and policies to address human rights or equity concerns. Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen's is strongly committed to employment equity, diversity, and inclusion in the workplace and encourages applications from Black, racialized persons, Indigenous people, women, persons with disabilities, and 2SLGBTQI+ persons. In accordance with Canadian Immigration requirements, priority will be given to those who are legally eligible to work in Canada. The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities.

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