Real Estate Administrative Assistant (Kitchener)

TN Real Estate Group Inc.is seeking an Admin Assistant to manage a wide range of administrative and personal tasks for Real Estate BrokerThienNguyen, an independent broker with TheRealBrokerage, the fastest‑growing publicly traded real‑estate brokerage. In this role you will oversee Thien’s schedule, communications, day‑to‑day tasks, and ensure his professional and personal obligations are fulfilled. You will also handle administrative duties associated with selling and/or purchasing a property, build relationships with clients and online communities through social media, and maintain records for a rapidly growing real‑estate portfolio.Workload will fluctuate and is not a typical 9to5. Expect to dedicate about 30hours per week, with flexibility for mornings, evenings, or weekends as needed. The position is full‑time, in‑office in downtown Kitchener, with occasional off‑site client meetings and events. Job Type: Full‑time. Pay:$20.00–$25.00 per hour.Duties&Responsibilities

Manage personal and professional calendar and book appointments Monitor and manage inbound email and social media communication. Research, prioritize, and manage responses to incoming correspondence and requests Boost productivity and efficiency by handling all key logistical and administrative tasksAssist in the assembly, notarization, execution, and shipping of real estate transactions and legal documents Run errands as needed Perform research and manage projects related to personal and professional pursuits Meticulously prepare required paperwork for listings Coordinate listing timelines directly with client and bookings with vendorsPrepare offer paperwork for clients Reach out to clients directly regarding properties of interest Coordinate showings for clients and any prospective clients Maintain contact with clients from buy/sale to close Facilitate any paperwork that the client may need to be delivered to mortgage brokers, lawyers, etc.Client database management Coordinating client gifts/mail outs Creating daily social media content and sharing content from our partner network. Topics range from real estate, mortgages, personal finance, investing, entrepreneurship and marketing. Reaching out to press contacts and bloggers to get our content featured as well as offering to create content for them that links back to our channels.Reaching out to social influencer to set up influencer marketing drops that feature us and our content. Interacting inside private groups to generate conversation, build community and drive traffic to our online properties. Creation of monthly content calendar and filming schedules for multi media marketingDaily management of social media channels, creating inspirational, informative and engaging content, driving audience traffic to all our channels. Attend listing properties with professionalism in greeting homeowners and agents on site when required Pre‑site walkthrough ensuring the homes are photo/video readyOther duties and additional tasks as assigned Qualifications

Exceptional written and verbal communication skills Working knowledge of business and finance with an entrepreneurial mindset Creative problem solver who actively seeks and suggests new systems and solutions Ability to execute all duties in a professional manner, maintaining confidentiality and handling sensitive matters with discretion and diplomacyExcellent interpersonal skills and the ability to build relationships with internal and external stakeholders Self‑starter: highly motivated and resourceful team player able to manage multiple projects and conflicting priorities under tight deadlines Sound judgment: able to think and work independently, multi‑task, prioritize, and follow through to effectively manage workflowAbility to proactively recognize and address needs without explicit direction Strong organizational skills with attention to detail, accuracy, protocol, and a commitment to high‑quality work Post‑secondary education or certificate in related industry preferred Proficient with Microsoft Office Suite and Google SuiteWorking experience with Follow Up Boss or similar real‑estate CRM Previous experience in real estate Proficient in social media platforms including Facebook, Instagram, TikTok, and Canva Valid driver’s license and own vehicle required Benefits

Company events Paid time off Experience Requirements

Administrative: 3years (preferred) Customer relationship management: 3years (preferred) Social media management: 3years (preferred) Google Suite: 3years (preferred) Real estate: 3years (preferred) License / Certification

Ontario driver’s license (required) Willingness to Travel

50% (required) Work Location

In person TN Real Estate Group Inc. is dedicated to a policy of non‑discrimination on any basis including race, colour, creed, religion, national/ethnic origin, sex, age, family status, or sexual orientation. All applicants must be legally eligible to work in Canada and must be willing to consent to a background check.

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