Bid Writer (Kitchener-Waterloo)

Job Overview We are seeking a detail-oriented and proactive Bid Writer to join our team. The ideal candidate will be responsible for preparing compelling and accurate bid proposals to secure new business opportunities. This role requires excellent research, writing, and communication skills, along with the ability to work under tight deadlines. The Bid Writer plays a crucial part in supporting our company's growth by crafting clear, persuasive, and compliant proposals that highlight our strengths and meet client requirements. Responsibilities - Research client needs, industry trends, and competitive landscape to inform bid strategies - Draft, edit, and proofread bid documents ensuring clarity, accuracy, and professionalism - Utilize tools such as Visio and Word processing software to develop proposal layouts and content - Collaborate with cross-functional teams to gather technical information and ensure proposal compliance - Maintain organized records of bid submissions and follow up on feedback or additional requests - Ensure all proposals adhere to company standards and client specifications - Communicate effectively with stakeholders to clarify requirements and present proposal updates Experience - Proven experience in bid writing, proposal development, or related roles is preferred - Strong proofreading skills with attention to detail - Proficiency in research techniques to gather relevant information efficiently - Experience using Visio for diagramming or process mapping is a plus - Excellent word processing skills with familiarity in document formatting and editing tools - Exceptional communication skills, both written and verbal, to articulate ideas clearly and persuasively - Ability to work independently under tight deadlines while managing multiple proposals simultaneously This position offers an engaging opportunity for candidates passionate about contributing directly to company growth through strategic proposal development. Sphotalabs Inc. is a proudly Canadian‑owned AI and IoT innovation company founded in 2013 in Kitchener, Ontario. Our team builds next‑generation Document Intelligence solutions that power automation, accuracy, and secure data workflows across Finance, Insurance, and Health Care. We are driven by research, engineering excellence, and a commitment to responsible, sovereignty‑aligned AI built in Canada. Equal chance employer. We welcome and encourage applications from candidates of all backgrounds, identities, and lived experiences. We are committed to fostering an inclusive, accessible, and barrier‑free workplace where every team member can thrive. Land Acknowledgement We acknowledge that Sphotalabs Inc. operates on the traditional territory of the Anishinaabe, Haudenosaunee, and Neutral peoples. We recognize the enduring presence and stewardship of the Indigenous peoples of the Kitchener‑Waterloo region and commit to ongoing learning, respect, and reconciliation. Recruitment & Privacy Notice All information collected during the recruitment process will be used solely for evaluating your candidacy and will be handled in accordance with Canadian privacy and data protection standards. Accessibility Statement Accommodations are available upon request for candidates taking part in all aspects of the selection process. Pay: $23.00 per hour Work Location: Remote Apply on Kit Job: kitjob.ca/job/2pjdhx