Legal Administrative Assistant - Corporate (Kitchener)

ABOUT GOWLING WLG At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other. We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths. Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG. PROFILE We are currently recruiting for a Legal Administrative Assistant to join our fast-paced team. As an integral member of the Legal Administrative Assistant team, the incumbent will provide support to professionals within our Corporate group. This role can be based out of our Toronto or Waterloo office. RESPONSIBILITIES - Organizing and expediting the flow of work through the professional's practice, initiating any follow-up action as appropriate. - Accurately preparing legal documents and correspondence with minimal direction. - Transcribing and typing legal documents and correspondence. - Liaising between the legal professionals and various internal and external individuals and clients. - Forward or respond to routine correspondence not requiring the professional’s attention. - Working proactively in the day-to-day support of the professional's practice. - Using initiative and good judgment to relieve the professional of administrative detail. - Managing the professional’s calendar. - Coordinate administrative tasks e.g., accounting, opening and closing files, billing, etc. - Any other duties as required. QUALIFICATIONS - Legal Administrative Assistant Diploma from a recognized college preferred. - A minimum of three years of experience as a Legal Administrative Assistant. - Ability to multi-task in a fast-paced environment. - Knowledge of Microsoft Office Suite. - Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner. - Capacity to work independently, as well as in a team environment. - Strong written, oral and verbal communication skills. - Solid organization and time management skills. Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with: - 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance - Benefits coverage for Firm members and their dependents from day one! - 15+ vacation days and hybrid work flexibility - Group Retirement Savings Plan with employer match - Financial protection through short & long-term disability, life, accident & critical illness insurance - Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders - Recognition awards, appreciation events, and a supportive, collaborative work culture - Perks and preferred pricing programs, referral bonuses and more The starting range for this role is $55,000 to $70,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance. This position is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations. This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers. Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know. Apply on Kit Job: kitjob.ca/job/2pjgag