Executive Assistant - Permanent - 19113, Ahuntsic North

About The Opportunity LRO Staffing is partnering with a well-established Canadian organization operating within a fast-paced, operationally driven environment to recruit an Executive Assistant for a full-time, permanent opportunity based in Ottawa. This onsite position offers an exciting opportunity for a highly experienced and adaptable Executive Assistant to support a senior executive leadership team.

The successful candidate will act as a trusted business partner to multiple executives across two regions, providing proactive, high-level administrative support while managing shifting priorities, complex scheduling, and executive operations with professionalism, discretion, and sound judgment.

Duties include but are not limited to:

Act as a strategic gatekeeper by managing incoming communications, prioritizing requests, and ensuring timely follow-through on executive priorities

Provide senior-level administrative support to a multi-executive leadership team located across two Canadian offices and time zones

Manage highly complex executive calendars, including scheduling, conflict resolution, meeting optimization, and coordination across multiple stakeholders

Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, contingency planning, and travel-related logistics

Prepare executive-level correspondence, presentations, briefing notes, reports, agendas, and confidential documentation

Support executive meetings through agenda preparation, minute-taking, action item tracking, and follow-up coordination

Manage executive expense reporting and approvals while ensuring compliance with organizational policies and timelines

Maintain electronic and physical records management systems, including secure document handling and retention processes

Coordinate office operations, supplies, and administrative processes to ensure a highly efficient executive office environment

Build strong working relationships with internal stakeholders, leadership teams, and external contacts while maintaining professionalism and confidentiality

Provide proactive support within a highly operational environment where priorities may shift quickly due to changing business or operational demands

Work collaboratively with a second Executive Assistant to ensure seamless executive support coverage

About You

5+ years of senior-level Executive Assistant experience supporting executive leadership or C-suite teams

Post-secondary education in a related field or an equivalent combination of education and experience

Exceptional organizational, prioritization, and time-management skills

Demonstrated ability to manage multiple competing priorities in a fast-paced and operationally driven environment

Extensive experience coordinating complex executive travel, scheduling, and meeting logistics

Advanced proficiency within the Microsoft 365 environment, including Word, Excel, PowerPoint, OneNote, Outlook, and SharePoint

Strong business writing, proofreading, and communication skills

High degree of professionalism, discretion, judgment, and executive presence

Strong interpersonal and relationship-building skills with the ability to work effectively across all levels of an organization

Ability to work independently, anticipate needs proactively, and remain calm under pressure

The ability to work effectively with varying personalities and leadership styles

Long-term interest in pursuing an Executive Assistant career path

Must be eligible to obtain a Restricted Area Identity Card (RAIC/RED Pass)

About the Job

Location: Ottawa, ON

Work Arrangement: Onsite

Hours: 40 hours per week (typical hours are approximately 8:00 AM– 4:30 PM, with occasional flexibility required beyond standard business hours)

Salary: $68,792 - $85,490 annually

Benefits: Comprehensive benefits package including medical and dental coverage, retirement savings program with employer contributions, employee share purchase plan, travel privileges and discounts, wellness programs, generous paid leave, and additional employee perks

#J-18808-Ljbffr