Administrative Assistant (Designated Bilingual - French and …, Ahuntsic North

Administrative Assistant (Designated Bilingual - French and English) Ministry of Labour, Immigration, Training and Skills Development

Fair, Safe and Healthy Workplaces Division | Eastern Region, Ottawa Industrial Program

Contribute to the effective delivery of programs and services by providing high-quality administrative and coordination support, while applying your oral French language skills in a collaborative team environment.

The Ministry of Labour, Immigration, Training and Skills Development, Eastern Region is looking for an Administrative Assistant to provide administrative, financial, and organizational support to the program manager.

We are committed to the advancement of safe, fair, and healthy relationships in the workplace and the broader community!

About the job In this role you will:

Prepare budget estimates and monthly budget reports, monitor in-year expenditures, provide input to update the financial system, provide purchasing and procurement services, and provide advice on most efficient use of financial and material resources

Coordinate various activities and Freedom of Information (FOI) requests for the office

Provide human resources support

Provide a range of administrative support services for the unit

What you bring to the team Mandatory requirements You must possess oral French language skills at the advanced level. Your proficiency level will be confirmed before hire.

Financial knowledge and skills:

knowledge of budget and accounting procedures, practices and financial information systems

proven ability to prepare unit budget estimates, identify expenditure problems, monitor in-year expenditures, reconcile expenditure reports and prepare regular budget reports

Administration knowledge and computer skills:

knowledge of administrative systems, policies procedures, practices and processes (e.g. accommodation, file retention, records management, correspondence tracking system)

demonstrated experience working with word processing, spreadsheet, and presentation applications

ability to prepare correspondence, reports and other information products

ability to operate/maintain common office equipment

Analytical, problem-solving and organizational skills:

ability to independently resolve a variety of administrative issues and recommend solutions

ability to identify and prioritize issues for the attention of management or staff, addressing a number of issues concurrently

you can detect and resolve expenditure issues, monitor/assess in-year expenditures, compile/analyze data to justify budget estimates and expenditures to prepare financial reports

ability to coordinate, implement, prioritize work and meet deadlines

Communication and interpersonal skills:

oral and written communication skills to respond to inquiries, prepare correspondence and reports

client service and relationship management skills to work with a variety of clients

ability to liaise with senior staff and management to coordinate activities

consultation skills to discuss expenditure issues and problems with management and staff

ability to present options to decision-makers

Don't meet every qualification? If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

diversity, equity and inclusion initiatives

accessibility

Anti-Racism Policy

What we offer The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province. We offer:

a career that can grow across ministries and job functions

flexible learning and developmental opportunities, including education and mentorship programs

many employee networks offering support for and education about underrepresented groups

This role comes with a comprehensive compensation and benefits package that includes:

a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)

group health, dental, life and disability benefits

a range of vacation and leave options

an Employee and Family Assistance Program, which provides confidential counseling services

Additional information: Apply by:

1 Bilingual English/French Permanent - Full Time, 347 Preston St, Ottawa, East Region

Association of Management, Administrative and Professional Crown Employees of Ontario

Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:

All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

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