OLFS Executive Assistant (Onion Lake)

ABOUT US: Onion Lake Family Services is an organization that strengthens family units by offering support and resources to parents and caregivers, aiming for healthy homes. Our short-term, strength based services focus on empowering families for long term improvement and skill building. Under the direction and supervision of the Executive Director, the Executive Assistant is responsible for providing support on administrative responsibilities to the Executive Director. The Executive Assistant is required to maintain confidentiality and professionally interact with employees and the public. · Maintain work schedules and calendars for the Executive Director as needed. · Maintain and upkeep filing system for Executive Director. · Prepare travel schedules, book travel arrangements, and make reservations. · Review all documents, reports, and correspondence prepared for the executive signatures for format, content, grammar, spelling and make edits as necessary. · Prepare draft reports, background documentation, and research. · Coordinate office activities pertaining to the Executive Assistant role. · May have to attend meetings with the Executive Director, or on his/her behalf, which includes travelling to various locations. · Facilitate communication from department managers, business unit leaders, and project managers. · Assist the Executive Director in planning, implementing, and evaluating activities in accordance with the Agency’s goals, objectives, and priorities. · Understand and abide by the policies, procedures, procedures, mandates regulations and other requirements that govern the corporation. · Attend and take part in regularly scheduled staff senior management meetings. · Prepare relevant documents as requested by the Executive Director. · Ensure your availability for regular and off-hour work. · Ensure you are knowledgeable and proficient in the use of policies, mandates. · Present a positive and professional image of the executive office to all visitors, suppliers, inquires, and other persons. · Adhere to and enforce all OLFS policies and procedures. · Other duties as assigned that are complimentary to the role QUALIFICATIONS AND EDUCATION REQUIREMENTS - Post – Secondary Diploma in Business Administration, or relevant discipline is preferred. Certificate or diploma in Office Administration - 3 years experience in an administrative role - Valid Driver’s License with acceptable abstract - Clear criminal record with vulnerable sector - Combined education and experience will be considered. COMPETENCIES - · Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point) · Solid understanding and empathy of the impacts of Residential School and the current generational impacts. · Knowledge and experience of Wahkotowin, Kinship. · Knowledge in Cree Language and Cree way of life · High degree of confidentiality and privacy · Strong knowledge of office procedures and practices. · Experience with minute taking. · Strong principles and ethics · Work under pressure and stressful situations · Attention to detail Proven organizational and time HAZARD ASSOCIATED WITH JOB - Physical and cognitive ergonomics - Aggressive incoming calls - Some flex time on evenings and weekends - Travel Contact/application information: To be considered for our recruitment round, please submit your resume with the following to : 1. Cover Letter 2. Current resume with dates specified 3. Three reference letters, (1 from a co-worker, 1 from a current supervisor, 1 from a past supervisor) 4. Criminal Check 5. Driver’s Abstract We thank all applicants, however only those selected for an interview will be contacted. POSTED: April 27, 2026 DEADLINE: May 8, 2026 Job Type: Full-time Benefits: - Company pension - Dental care - Disability insurance - Life insurance - Paid time off - Vision care - Wellness program Work Location: In person Apply on Kit Job: kitjob.ca/job/2oaopd