Executive Assistant, Onion Lake

Executive Assistant– Responsibilities

Under the direction and supervision of the Executive Director, provide support on administrative responsibilities.

Maintain confidentiality and professionally interact with employees and the public.

Maintain work schedules and calendars for the Executive Director.

Maintain and upkeep filing system for Executive Director.

Prepare travel schedules, book travel arrangements, and make reservations.

Review all documents, reports, and correspondence prepared for the executive signatures for format, content, grammar, spelling and make edits as necessary.

Prepare draft reports, background documentation, and research.

Coordinate office activities pertaining to the Executive Assistant role.

May have to attend meetings with the Executive Director, or on his/her behalf, which includes travelling to various locations.

Facilitate communication from department managers, business unit leaders, and project managers.

Assist the Executive Director in planning, implementing, and evaluating activities in accordance with the Agency's goals, objectives, and priorities.

Understand and abide by the policies, procedures, mandates, regulations and other requirements that govern the corporation.

Attend and take part in regularly scheduled staff senior management meetings.

Prepare relevant documents as requested by the Executive Director.

Ensure your availability for regular and off‑hour work.

Ensure you are knowledgeable and proficient in the use of policies and mandates.

Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons.

Adhere to and enforce all OLFS policies and procedures.

Other duties as assigned that are complementary to the role.

Qualifications Post Secondary Diploma in Business Administration, or relevant discipline is preferred.

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