Document Controller (Markham)

Chez Stantec, nous savons que notre travail compte vraiment. Que ce soit en du00e9carbonant les mines, en modernisant les ru00e9seaux u00e9lectriques ou en construisant des infrastructures u00e9nergu00e9tiques, nous alimentons les collectivitu00e9s. Nos clients se tournent vers nous pour relever les du00e9fis les plus complexes, et nous sommes u00e0 la recherche de personnes cru00e9atives, performantes et visionnaires pour nous aider u00e0 y parvenir. Joignez-vous u00e0 lu2019une des plus importantes firmes de conception au monde et contribuez u00e0 bu00e2tir un avenir u00e9nergu00e9tique plus vert. At our core, we are a community. Together, we exercise creative thought, developing engineering and designs as individual as the people and projects we touch. From approval and permitting to design and construction management services, we put the goals of our clients and their communities at the center of everything we create. Join us as we assist mining companies in getting mined materials to communities around the globe. Your Opportunity The Document Controller is responsible for the effective management, control, and distribution of project documentation throughout the full project lifecycle. This role ensures that all project documents are accurate, current, compliant, and accessible to authorized stakeholders, while adhering to internal standards and clientu2011specific requirements. Working closely with Project Managers, Engineers, Project Services, and external clients, the Document Controller plays a critical role in supporting successful project delivery by maintaining document integrity, supporting information flow, and reducing project risk. This role requires strong attention to detail, excellent organizational skills, the ability to manage multiple priorities, and a solid understanding of document control practices within a projectu2011based environment. If you are the type of person who is invigorated by opportunities presented through change and collaboration with others, we would love to meet you! Key Responsibilities Document Control & Lifecycle Management - Establish, maintain, and manage document control processes in accordance with organizational standards and client requirements - Control the full document lifecycle, including: - Document creation and intake - Review and approval workflows - Revision and version control - Transmittal and distribution - Final closeu2011out and archiving - Ensure only current, approved documents are issued, used, and stored - Track document status and revisions to prevent use of superseded information - Maintain accurate, upu2011tou2011date document registers, metadata, and logs Transmittals & Document Distribution - Prepare, issue, and track document transmittals to internal teams, clients, and external stakeholders - Maintain inbound and outbound transmittal logs and confirmation of receipt - Ensure traceability of document exchanges and approvals - Manage deadlines for document submissions, reviews, and client responses Quality Assurance & Compliance - Perform quality checks on documentation to ensure: - Correct formatting, numbering, and naming conventions - Accurate metadata and revision history - Compliance with project, regulatory, and client standards - Support audits, quality reviews, and verification activities related to document control - Ensure compliance with contractual document control requirements - Identify gaps, inconsistencies, and risks related to document management and recommend corrective actions Electronic Document Management Systems (EDMS) - Manage and maintain project documentation within EDMS platforms such as Share Point, Project Wise, ACC or similar systems - Configure document libraries, permissions, workflows, and folder structures as required - Ensure controlled access to sensitive and confidential information - Support migration, archiving, and closeu2011out of project document repositories Project & Administrative Support - Support project deliverables by formatting, editing, and proofreading documents - Coordinate and support project meetings (where requested) - Manage and track Requests for Information (RFIs) and other project correspondence - Assist with project startu2011up and closeu2011out activities, including document handover packages - Act as a PM Framework ambassador and support points related to document controls Coordination & Stakeholder Support - Act as a central point of contact for documentu2011related inquiries - Liaise with project teams, clients, vendors, and subcontractors regarding document control requirements - Provide guidance and support to engineers, project managers, and support staff on document control procedures and Stantec standards - Maintain professional communication with internal and external stakeholders Continuous Improvement & Training - Provide training and onboarding support to project teams on document control systems and processes - Contribute to the development and improvement of document control standards, templates, and procedures - Identify opportunities to improve efficiency, consistency, and quality within document control activities - Share best practices and lessons learned across projects Health, Safety & Responsibility - Promote and support a culture of safety and compliance within all project activities - Ensure documentation supports health, safety, environmental, and regulatory requirements where applicable Required - Minimum 5 years of experience in document control within engineering, construction, industrial, or projectu2011based environments - Proven experience managing large volumes of technical documentation - Strong understanding of document control processes, standards, and best practices - Excellent organizational, prioritization, and timeu2011management skills - High level of accuracy and attention to detail - Strong written and verbal communication skills - Ability to work independently and manage multiple projects simultaneously - Ability to work under pressure and meet deadlines Technical Skills - Proficiency in Microsoft Office (Word, Excel, Power Point, Outlook) - Adobe Acrobat Professional - Experience with EDMS platforms (e.g., Share Point, Project Wise, ACC, others) - Familiarity with Visio and document workflow tools preferred - Understanding of the project lifecycle, project management and project services fundamentals Education - Postu2011secondary education in a related field, or equivalent combination of education and experience - Experience in a consulting engineering or heavy industrial environment is an asset Working Conditions - Primarily officeu2011based with extended computer use - Versatile inu2011office and remote work arrangement Additional Information This job description outlines the core responsibilities and qualifications required for this role. Duties may evolve to meet changing project or organizational requirements. **Pay Range:** u2022 Locations Outside of Lower Mainland - BC & Various locations in Ontario-$63,800.00 - $92,500.00 Annually u2022 Locations in Lower Mainland - BC, GTA & Ottawa Ontario-$67,600.00 - $98,100.00 Annually **Pay Transparency:** In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week. **Benefits Summary:** Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D;) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off. Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account. The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements. **Emplacement principal:** Canada | ON | North Bay **Organisation:** BC-1554 E&R-CA; Delivery Center **Statut de l''employu00e9:** Permanent **Business Justification:** Nouveau poste **Du00e9placements:** Non **Horaire:** Temps plein **Affichage:** 29/05/2026 06:05:14 **Req:** 1006002 #fr \#additional Apply on Kit Job: kitjob.ca/job/2pjunu