Executive Assistant / Office Manager - $60K(Base)-up to …, Surrey

Executive Assistant/Office Manager (CEO Support+Ops) Location: Vancouver, BC (Downtown) — 4 days in office / 1 day WFH Job Type: Full-Time Compensation: $60,000 base + up to $30,000 bonus (performance-based) Eligibility: Authorized to work in Canada About Roomvu Roomvu is a 7-year-old AI company with 90+ employees and over 400,000 users across North America. We build tools that automate content creation and video production at scale, and we run events, roadshows, and partner programs to support our rapid growth. About the Role This is a high-trust, high-ownership role focused on supporting the CEO and ensuring our Vancouver office operates smoothly. You’ll manage executive coordination, travel and event logistics, HR/payroll workflows, and day-to-day operational execution—while leveraging modern tools, including AI, to improve speed and efficiency. What You’ll Own (Key Outcomes) - Maintain a well-organized CEO schedule: meetings coordinated, preparation completed, and follow-ups managed - Ensure events and roadshows run smoothly: travel booked, vendors coordinated, and logistics handled accurately - Support accurate and timely HR and payroll operations - Keep agreements and documentation organized: signatures collected, deadlines tracked, and processes completed on time - Deliver a smooth onboarding experience for new hires and ensure offboarding processes are handled professionally and compliantly What You’ll Do - Manage the CEO’s calendar, meetings, stakeholder communications, and coordination - Coordinate travel and event logistics for team roadshows and partner events - Support HR and payroll workflows using QuickBooks Online and related tools - Manage onboarding and offboarding checklists and internal operational workflows - Track agreements, documentation, and signature processes end-to-end - Use AI tools to draft, summarize, organize, and improve operational efficiency while maintaining accuracy - Handle invoices, reimbursements, budget tracking, and basic operational reporting You’re a Great Fit If You Are… - Highly organized and execution-focused; you enjoy systems, checklists, and operational efficiency - A strong communicator who is professional, calm, and confident - Detail-oriented with strong numerical and organizational accuracy - Comfortable using technology and AI tools, and able to learn recent systems quickly - Proactive, accountable, and able to work independently without micromanagement - Equipped with 1+ years of experience in business administration, office management, or coordination - Holding post-secondary education in a related field (North American education preferred) What We Offer - Competitive base salary + uncapped commission - Health, dental, and wellness benefits - Professional development opportunities - Hybrid work environment - Team events, offsites, and recognition programs Be Part of What’s Next At Roomvu, you’ll be part of a team building the future of marketing in real estate. If you’re driven, competitive, and ready to close—we’d love to hear from you. Apply on Kit Job: kitjob.ca/job/2pg2ey