Logistics and Administrative Assistant (Okotoks)

Logistics & Administrative Assistant Okotoks, AB | Full-time | On-site Position Overview Our client, a growing and well-established distribution company operating in a regulated environment, is currently seeking a Logistics & Administrative Assistant to support one of their Managers. This role is key to ensuring the smooth day-to-day coordination of warehouse, logistics, and administrative activities, particularly during a period of significant growth and expansion. Working closely with the Operations Manager and cross-functional teams, this person will play a central role in maintaining operational efficiency, supporting inventory and logistics processes, and ensuring compliance with internal procedures and regulatory requirements. Key Responsibilities - Provide day-to-day administrative support to the Operations Manager, including email coordination, reporting, documentation, and workflow follow-ups - Act as a central point of coordination between warehouse, sales, and logistics teams to ensure smooth operations - Manage inventory tracking, data entry, and order processing to ensure accuracy and proper documentation - Support stock control activities, including reconciliations, cycle counts, and discrepancy management - Coordinate inbound and outbound shipments (5–7 per week), track deliveries, and resolve any issues with carriers - Ensure all shipping documentation is complete and that orders are processed and dispatched efficiently - Maintain accurate records and support compliance requirements within a structured, regulated environment Qualifications & Experience - Strong organizational and administrative skills - Excellent written and verbal communication skills in English - High attention to detail and ability to work in a structured setting - Ability to handle sensitive and confidential information with discretion - Experience in logistics, warehouse operations, or inventory management - Experience working in a regulated or compliance-driven environment Technical Skills - Strong proficiency in Microsoft Excel (e.g., pivot tables, data tracking, basic analysis) - Experience with ERP systems (e.g., SAGE 300) and inventory management tools Work Environment & Culture - Full-time, on-site role based in Okotoks - Collaborative, team-oriented and family-like culture - Close interaction with warehouse staff, leadership, and external partners - Fast-paced environment supported by strong teamwork and mutual support Compensation & Benefits - Base Annual Salary: $55 000 - $60 000 - Vacation: 2 weeks + 6 paid sick days - Benefits: Health spending account budget Apply on Kit Job: kitjob.ca/job/2nfjui