Administrative Assistant, East Kootenays (Fernie)

Job Location (Short): Sparwood, British Columbia, CAN, V0B 2G0 Requisition ID: 35708 Onsite or Remote: Onsite Position

Competitive wages: base pay is $50,000- $63,000/year dependent on skills and qualifications. Discussion regarding full compensation package conducted upon initial pre-screen.

Comprehensive benefits package (health&dental, vision, life insurance, short and long‑term disability)

Health Care and Personal Wellness spending account

Company-sponsored registered pension plan (RPP) and matching program.

Paid vacation

Company‑supplied tools

Ability to be a part of an exciting, innovative company developing new state‑of‑the‑art technology and equipment

Job Overview If you’re the kind of person who keeps an office running smoothly, stays two steps ahead, and genuinely enjoys helping a team succeed, this Admin Assistant role in Sparwood is a great opportunity. You’ll be the friendly face at the front desk, the go‑to problem solver behind the scenes, and the organizational backbone that keeps everything moving. If you take pride in being reliable, resourceful, and great with people, you’ll thrive here.

Reports to:

Manager, Planning and Administration

Shift:

5x2 - Monday‑Friday

Safety Sensitive:

No RCMP criminal record check and submission of 5‑year provincial driving record required

Travel:

up to 15% travel within Canada

Relocation:

This position does not offer relocation

Key Job Responsibilities

Welcome visitors, manage front‑desk activity, and support a professional, efficient office environment

Handle incoming calls, mail, courier shipments, and maintain accurate internal directories

Maintain office supplies, PPE inventory, and create purchase requisitions in SAP

Support Accounts Payable tasks including GRs, PO updates, and documentation accuracy

Administer fleet program requirements, track compliance, and maintain reporting

Assist with new hire onboarding packages and general administrative support for the regional team

Qualifications/Requirements

3–5 years of experience in a busy work environment

Office Administration certificate or equivalent experience

Strong communication, customer service, and interpersonal skills

Proficient with Microsoft Office; SAP experience is an asset

Highly organized, detail‑oriented, and able to work independently

Comfortable working in a fast‑paced environment with shifting priorities

Produces accurate, well‑organized work within required timelines

This posting reflects an existing vacancy within our organization. The position is currently open, and we are actively seeking a candidate for immediate placement. The successful applicant will fill a vital role that is ready to be stepped into without delay.

Accommodation during the recruitment process is available on request. While we appreciate all applicant submissions, only those considered to be most qualified will be contacted for further assessment.

Equal Employment Opportunity Statement We are an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, marital status, family status, disability, genetic characteristics, or a conviction for which a pardon has been granted.

Indigenous Employment Statement We recognize and honour the deep history, cultures, and traditions of the Indigenous Peoples and Nations across Turtle Island. As part of our ongoing journey toward reconciliation, we are committed to building respectful and meaningful partnerships with Indigenous communities throughout Canada. We acknowledge that our team members live, work, and connect on the traditional and ancestral homelands of Indigenous Peoples, and we strive to do so with humility, awareness, and respect.

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