Accountant (Accounts Payable) (Aldersyde)

Job Overview We are seeking a detail-oriented and organized Accountant specializing in Accounts Payable to join our finance team. The ideal candidate will be responsible for managing the company's accounts payable processes, ensuring accurate and timely payments, and maintaining strong vendor relationships. This role offers an excellent opportunity for individuals with a background in bookkeeping, data entry, and account reconciliation to contribute to the financial health of our organization. Responsibilities - Process and enter all AP invoices into NetSuite — both purchase order (PO) and non-PO transactions — with accuracy and timeliness ensuring the procedures and policies have been followed. - Review and reconcile corporate Visa statements for all employees holding company credit cards; ensure all transactions are supported by appropriate receipts and expense coding while ensuring the procedures and policies have been followed. - Reconcile vendor account statements against NetSuite records monthly; identify, investigate, and resolve discrepancies. - Prepare month end accruals entries and balance sheet schedules - Have positive command on month end closing process. - Set up new vendor accounts in NetSuite; establish and maintain vendor payment details in the banking system. - Contact vendors for queries - Run AP aging reports and coordinate with internal team to ensure the processing of vendor payments in timely manner Internal Finance Support & NetSuite Administration - Coordinate with the Warehouse In Charge on purchase order processing and inventory-related AP entries - Maintain organised, complete, and audit-ready records of all transactions, reconciliations, and supporting documentation. - Support the Financial Controller and CFO with ad hoc finance administration tasks as required. Qualifications & Experience - Minimum Requirements - Diploma or certificate in Accounting, Business Administration, or a related discipline; or equivalent professional experience in a finance function. - Minimum two (2) years of accounts payable experience in a commercial or distribution environment. - Demonstrable proficiency with NetSuite ERP or a comparable cloud-based accounting platform (e.g. QuickBooks, Sage, SAP Business One). - Proficiency in Microsoft Office, particularly Excel, at an intermediate level or above. - High degree of numerical accuracy and attention to detail in all transactional processing. - Clear and professional written and verbal communication skills; able to represent VIVIGRO with confidence in vendor interactions. Preferred / Advantageous - Experience in an agricultural, distribution, or wholesale trade environment. - Familiarity with Canadian banking systems, electronic payment processing, and vendor management practices. - Exposure to credit management, collections processes, and customer account administration. CORE COMPETENCIES - Accuracy & Attention to Detail — Applies rigorous standards to all transactional work; independently identifies and resolves discrepancies before escalation. - Organisational Discipline — Manages concurrent AP and close workstreams without loss of quality, timeliness, or prioritisation. - Communication — Communicates clearly and professionally with vendors, customers, and internal colleagues; handles sensitive payment conversations calmly and constructively. - Reliability & Follow-Through — Completes assigned tasks to deadline consistently; escalates proactively when issues cannot be resolved independently. - Systems Proficiency — Navigates NetSuite with confidence; supports colleagues with system and process queries as a trusted first contact. - Collaborative Mindset — Works constructively as part of a small, multi-functional site team; contributes positively to the office environment. - Integrity & Discretion — Handles confidential financial data and commercial information with absolute professionalism at all times. This position is integral to maintaining accurate financial records and supporting the company's operational efficiency. We welcome candidates who are committed to precision and continuous improvement in their accounting practices. Pay: From $50,000.00 per year Benefits - Casual dress - Dental care - On-site parking - RRSP match Work Location: In person Apply on Kit Job: kitjob.ca/job/2oswbb