Project Administrator, Property Damage & Restoration …, Orillia

COMPANY OVERVIEW Bachly Construction has been serving excellence since 1962. With over 100 employees, across 4 office locations, we have grown from a family owned and operated home builder into a diverse multiple division construction company. We specialize in Property Damage & Restoration, Emergency Restoration Services, Luxury Homes & Cottages and Industrial, Commercial, Institutional Construction. Our commitment is to provide prompt, courteous and effective services while striving to exceed the expectations of our clients and industry associates. We provide the highest possible level of quality workmanship on every assignment we undertake. Our proven track record and superior results set us apart from our competitors. We are looking for job seekers who share our passion for professionalism and customer service. We are currently recruiting a full-time Project Administrator within our Property Damage & Restoration Services Division. Reporting to the Operations Manager, this role will provide essential support to our team of five Core Estimators, helping to streamline production files, coordinate documentation, and manage subcontractor data. This position is Monday to Friday from 8:00 AM to 4:00 PM, based out of the Orillia office (50 Andrew St S, Suite 200), with travel to the main Bolton office as needed. RESPONSIBILITIES - Assist in job start up (i.e, notice of project, insurance, bonding) - Maintain and organize all insurance project documentation (i.e, document logs, reports and specifications) - Complete job flow status spreadsheets and update projects accordingly - Track requests for additional estimates or credit estimates - Accurately extract/ enter data into Xactimate, PSA, and Contractor Connection notes - Assist in communication flow between Estimating, Coordinating and Insurance staff - Issue purchase orders - Screen invoices for accuracy - Conduct weekly file reviews for the team - General administrative duties as requested by Operations Manager (safety board setup, notice of projects, cheque requests, etc.) QUALIFICATIONS - Minimum of 2 years of administrative experience within the Restoration Industry. - Post-secondary diploma in Business Administration or a related field. - Proficiency in industry-specific software such as Xactimate, Encircle, and PSA is strongly preferred. - Advanced skills in MS Office Suite, including Outlook, Excel, and SharePoint - Ability to manage multiple tasks efficiently while meeting strict deadlines. - Exceptional attention to detail and strong organizational skills. - Excellent verbal and written communication skills. - Professional and respectful approach when interacting with clients. - Team-oriented mindset with the ability to take direction and collaborate effectively. REQUIREMENTS: - Basic security clearance (clear criminal record check) is required - Availability to work Monday – Friday 8:00 am to 4:00 pm - Active participation in on-going training and safety certifications as needed We do not use AI in our hiring process—every application is personally reviewed by our team to ensure a fair and thoughtful candidate experience. We offer our employees a positive work environment, competitive wages, health and dental benefits, training opportunities and annual reviews. We thank all applicants for their interest in joining our team! At this time, only candidates who have been selected for an interview will be contacted. Bachly Construction is an equal opportunity employer. Bachly Construction welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. Job Type: Full-time Pay: $50,000.00-$60,000.00 per year Benefits: - Casual dress - Dental care - Extended health care - Life insurance - On-site parking - Vision care Work Location: In person Apply on Kit Job: kitjob.ca/job/2o47rv