Administrator/Executive Assistant- Fire Protection (Orillia)

Part-Time Administrator / Executive Assistant Fire Protection Family Run Business GTA & Central Ontario We are a small, family-run fire protection company specializing in fire sprinkler systems, and we are looking for the right person to join our team in a key support role. This position is more than a typical administrative role — it is designed more like an Executive Assistant / Operations Support position. As a small company, the business is essentially operated by the owner alongside one highly organized and dependable assistant working together day-to-day. We are looking for someone who enjoys organization, communication, and helping keep a business running smoothly. The right person will become an important part of the company and grow with us long-term. Responsibilities - Answer and manage phone calls and emails professionally - Schedule service calls, inspections, and appointments - Prepare invoices, work orders, reports, and documents - Organize customer files and service records - Coordinate with customers, contractors, suppliers, and technicians - Assist with day-to-day business operations and follow-ups - Help keep the owner organized and on schedule - General office administration and data entry - Basic bookkeeping/accounting support is an asset What We’re Looking For - Highly organized and detail-oriented - Strong communication and customer service skills - Someone who enjoys administrative and support work - Skilled, dependable, and able to work independently - Comfortable handling emails, calls, scheduling, and multitasking - Experience as an Executive Assistant, Office Administrator, or similar role is an asset - Fire protection or construction industry experience is an asset, but not required - Fire protection knowledge can be taught. We are more focused on finding the right person with a strong administrative mindset, positive attitude, and willingness to learn. Position Details - Part-time to start - Potential to grow into a full-time long-term role - Flexible hours - Competitive pay based on experience - Central Ontario based company If you are someone who takes pride in being organized, helping a business operate efficiently, and becoming a valued part of a close-knit company, we would love to hear from you. Please send your resume and a brief introduction about yourself to Pay: From $34,500.00 per year Work Location: Hybrid remote in Orillia, ON L3V 5X6 Apply on Kit Job: kitjob.ca/job/2osvlg