Office Administrator – Invoicing & Rebate Programs (Stevenson)

Office Administrator – Invoicing & Rebate Programs JAbout Us: We are a growing insulation and roofing company with over 20 years in the business and a highly respected reputation across the Durham Region. Over the last two decades, we’ve built our success on quality workmanship and exceptional customer service. As we continue to expand, we are looking for a dedicated back-office professional who shares our commitment to excellence to join our Oshawa team. Job Summary: Are you someone who genuinely loves organization, spreadsheets, and seeing things balance perfectly? We are seeking an experienced Office Administrator with a strong background in data entry, invoicing, and navigating energy/home efficiency rebate programs. Because we process time-sensitive insulation and roofing rebate applications for our clients, accuracy and attention to detail are absolute musts for this role. If you are a proactive problem-solver who thrives in a well-established, steady environment, we want to hear from you! Key Responsibilities: - Rebate Program Coordination: Accurately process, track, and submit data-heavy applications for various insulation, eco-energy, and home improvement rebate programs. Ensure all required documentation meets strict guidelines to guarantee timely client approvals. - Invoicing & Accounts Receivable: Generate, verify, and send professional invoices for completed roofing and insulation projects. Follow up on outstanding payments and ensure financial records are kept up to date. - Data Entry & Management: Maintain meticulous digital and physical filing systems for project contracts, warranty information, and customer files. Enter data into our systems with 100% accuracy. - Office Support: Answer incoming calls and emails from homeowners, builders, and suppliers with a qualified, friendly demeanor. Assist management with daily scheduling and administrative tasks as needed. Qualifications & Skills: - Experience: Minimum 2+ years of experience in office administration, invoicing, or a construction/trades bookkeeping role. - Rebate Familiarity: Prior experience handling administrative paperwork for utility, energy efficiency, or government rebate programs is a major asset. - Superb Organization: You don't just tolerate paperwork; you master it. You have a proven ability to manage multiple project deadlines without letting details slip through the cracks. - Tech-Savvy: Strong proficiency in Microsoft Excel, Google Workspace, and standard invoicing/accounting software (e.g., QuickBooks or industry-specific dispatch/CRM software). - Communication: Excellent written and verbal communication skills to deal effectively with clients and rebate program coordinators. - Location: Must be reliably commuting to or residing in the Oshawa, ON area. Benefits: - Competitive pay based on experience. - Stable, year-round employment with an industry leader. - Health & Dental benefits - Free on-site parking. - A supportive, friendly, and close-knit team environment. To Apply: Please submit your resume along with a brief cover letter highlighting your experience with invoicing and data entry/rebate programs. Pay: $24.00-$26.00 per hour Work Location: In person Apply on Kit Job: kitjob.ca/job/2nat25