Pro Edge Management Inc. (Oshawa)

Pro Edge Management. is presently seeking to add a highly motivated individual for a Housing Administrator position to join our growing family. Housing Administrators will work along side the Property Manager while providing administrative and maintenance support enabling our Executive Team to achieve/exceed the goals and key performance indicator targets of our company and our client. This job description is intended to provide a description of those principal job elements job descriptions are subject to change from time to time under the discretion of the company. Job description As a member our on site(s) management team, the key responsibilities of a Housing Administrator include but are not limited to: - Office administration and maintenance support - Answering and responding to phone calls and emails accordingly - Housing charge Collection and Arrears Management – including RGI calculations (when applicable), preparing and mailing rent notices, entry of rental & other payments into the Housing Provider's accounting software, serving all legal notices in relation to non-payment of rent and other related issues under the Residential Tenancies Act (RTA) and Housing Services Act (HSA) - Professionally and courteously handle inquiries from prospective/current residents - Monthly bank deposits - Data entry of all A/R and A/P - Preparation of payables to be signed weekly or as need basis - Work Order Processing and Maintenance Personagement – distributing work orders to superintendents (if applicable) , receiving and updating work orders on a daily basis in a designated tracking system; scheduling and follow up of contractor work on an as needed basis - Management of vacant units- processing Notices to Vacate, Acknowledgement to tenants, scheduling inspections, creating work orders for unit preparation by superintendents/contractors. Processing/updating tenant files - Tenant File Administration – processing parking registration, transfer applications, mailing, filing - Utilizing Company and client computer software – Yardi, NewViews, HMWorx - Providing various daily, weekly and monthly reporting as needed Desired Skills and Experience To succeed in this role, the candidate must possess the following combination of education, experience and skills: - 2 or more years' experience in co-op and non-profit housing and knowledge of property administrative and maintenance practices - Knowledge of various legislation, including the RTA (Resident Tenancies Act), HSA (Housing Services Act) - Experience working in the Non-Profit / Subsidized housing sector - Experience in completing various RGI (Rent Geared to Income) calculations is a strong asset - Robust communication skills both written and verbal - Knowledge and experience of LTB proceedings as it relates to the process of serving Notices relating to non-rental payments, anti-social behavior, illegal activity, etc. - Strong customer service orientation and delivery - Ability to respond and express ideas clearly in written and oral communication - Experience utilizing Yardi/Newviews or similar financial software - Ability to work both independently and as a part of a team - Proficient in MS Word, Excel, Outlook - Sound analytical and problem solving skills. - Proven organizational skills and ability to meet deadlines - Demonstrates a high degree of integrity Apply on Kit Job: kitjob.ca/job/2oi7a2