Office Assistant, Ottaw

DUTIES:
• Manage the front desk operations, by acting as the first point of contact for guests, employees, candidates, and vendors.
• Keep the office clean and organized throughout, conference rooms, stock and storage rooms and communal areas.
• The performing of administrative tasks, including answering and directing phone calls, email correspondence, faxing, filing, meeting minutes, mailings and deliveries.
• Provide ad-hoc support to office and other staff members and departments as needed, including organizing team events be it onsite or offsite.
• Oversee and order office supplies, anticipating requirements, stocking supply stations, and making sure equipment is in working order.
• Maintain filing system, contact database, employee list, and inventories.

REQUIREMENTS AND SKILLS
• Proven back-office assistant, office assistant, virtual assistant or in another relevant administrative role experience.
• Proficiency in Microsoft Office and aptitude to learn new software and systems.
• Good written and verbal skills.
• Strong time-management skills and multitasking ability.
• High school diploma or equivalent.