Receptionist (Ottawa)

TOGETHER, WE SAVE LIVES As our first point of contact for Med-Eng, you will be responsible for answering phones, greeting guests and performing a variety of administrative duties to support various departments. Duties & Responsibilities: Administrative Duties - Handles incoming calls and responds to general enquiries; transfers or redirects as necessary. - Occasionally paging over public address system. - Greet visitors and direct to appropriate contacts within the organization. - Controls and tracks visitor/contractor’s badges and logbook. - Send, receive and distribute daily mail, faxes and courier packages. - Processes outgoing mail and post daily. - Maintains postage level in postage machine. - Maintain Corporate Kitchen– inventory of supplies, emptying dishwasher, etc. - Ensure Meeting Rooms are clean – Replace Tablecloths if necessary. - Prints and posts daily calendar and back-up for approving calendar requests, - Order office supplies and other items as requested. - Assist with packaging and shipments of small spare parts (RMA) - Prepare shipping labels/ and shipments for outgoing courier packages along with packing lists and commercial invoices with guidance from the Logistics Team. - Assist with special projects assigned by Supervisor. Departmental Assistance - Processing the LORs pickup and delivery between the Global Affairs Canada and the Embassies. - Provides administrative support with printing, photocopying, catering, etc. to other departments as required. - Provide Administrative Support to Sales Coordinators, Marketing & Customer Support Teams as required. - Create Shipping & Purchase Requisition forms when requested Hiring Requirements: - A minimum of two years’ experience in an office setting. - Secondary school diploma or equivalent. - Intermediate computer skills, including Microsoft Office, Outlook, Outlook Scheduling. Word, Excel, Internet. - Excellent communication skills in both oral and written English. - Must have exceptional Customer Service skills, with the ability to interact/communicate effectively, tactfully and diplomatically with internal and external customers. - Ability to independently manage and organize work activities. Apply on Kit Job: kitjob.ca/job/2ny65x