Executive Assistant (Ottawa)

Location: Ottawa, Ontario (Hybrid work arrangement) Language: Bilingual in English and French, both written and spoken Duration: 6-month contract Background Check Requirement: May be required as part of the hiring process Pay Range: $30-$35/hour. About the Opportunity Our client in the non-profit sector is seeking a detail-oriented and service-driven Executive Assistant to support a senior executive within a fast-paced and collaborative environment. This role is ideal for someone who thrives on organization, communication, and providing seamless executive-level support while balancing multiple priorities with professionalism and discretion. Working closely with senior leadership and cross-functional teams, you will play a key role in ensuring operational efficiency, managing executive coordination, and supporting strategic initiatives. This is an opportunity to contribute to a mission-driven organization where collaboration, responsiveness, and attention to detail are highly valued. What’s in it for You You’ll join a collaborative and purpose-driven environment where your contributions directly support leadership effectiveness and organizational operations. This role offers valuable exposure to executive coordination, stakeholder engagement, and project support within a professional and dynamic setting. You’ll gain hands‑on experience supporting senior leadership while working alongside teams that value communication, adaptability, and continuous improvement. It’s an excellent prospect for someone who enjoys variety, autonomy, and meaningful work. Your Responsibilities - You’ll manage complex executive calendars, balancing shifting priorities, urgent requests, and scheduling requirements - You’ll coordinate meetings, prepare agendas and materials, and provide logistical support for virtual and in‑person meetings - You’ll organize domestic and international travel arrangements, including itineraries, accommodations, and related logistics - You’ll prepare, edit, proofread, and format executive-level documents, reports, presentations, and correspondence - You’ll maintain organized records, files, and shared workspaces while ensuring confidentiality and discretion - You’ll process expenses, reimbursements, and administrative transactions accurately and within required timelines - You’ll support project tracking, follow‑ups, and coordination activities to help ensure deliverables are completed efficiently - You’ll provide administrative and coordination support to committees and internal initiatives as needed Skills and Qualifications - 3+ years of experience in an Executive Assistant or senior administrative support role - Experience supporting senior leaders within a fast‑paced or complex environment - Strong organizational and time‑management skills with the ability to manage competing priorities - Exceptional written and verbal communication skills in both English and French - High level of professionalism, discretion, and attention to detail - Proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, Teams, and Zoom - Ability to work independently while collaborating effectively across teams - Experience within the non‑profit or charitable sector is considered an asset All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities, including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications. Apply on Kit Job: kitjob.ca/job/2ot58t