Executive Assistant - Permanent (Ottawa)

City: Ottawa Salary: $68,792.00+/yr Added: May 21, 2026 Executive Assistant - Permanent - 19113 About the Opportunity LRO Staffing is partnering with a well-established Canadian organization operating within a fast-paced, operationally driven environment to recruit an Executive Assistant for a full-time, permanent opportunity based in Ottawa. This onsite position offers an exciting opportunity for a highly experienced and adaptable Executive Assistant to support a senior executive leadership team. The successful candidate will act as a trusted business partner to multiple executives across two regions, providing proactive, high-level administrative support while managing shifting priorities, complex scheduling, and executive operations with professionalism, discretion, and sound judgment. Duties include but are not limited to: Act as a strategic gatekeeper by managing incoming communications, prioritizing requests, and ensuring timely follow-through on executive priorities Provide senior-level administrative support to a multi-executive leadership team located across two Canadian offices and time zones Manage highly complex executive calendars, including scheduling, conflict resolution, meeting optimization, and coordination across multiple stakeholders Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, contingency planning, and travel-related logistics Prepare executive-level correspondence, presentations, briefing notes, reports, agendas, and confidential documentation Support executive meetings through agenda preparation, minute-taking, action item tracking, and follow-up coordination Manage executive expense reporting and approvals while ensuring compliance with organizational policies and timelines Maintain electronic and physical records management systems, including secure document handling and retention processes Coordinate office operations, supplies, and administrative processes to ensure a highly productive executive office environment Build strong working relationships with internal stakeholders, leadership teams, and external contacts while maintaining professionalism and confidentiality Provide proactive support within a highly operational environment where priorities may shift quickly due to changing business or operational demands Work collaboratively with a second Executive Assistant to ensure seamless executive support coverage About You The successful candidate will have the following: 5+ years of senior-level Executive Assistant experience supporting executive leadership or C-suite teams Post-secondary education in a related field or an equivalent combination of education and experience Exceptional organizational, prioritization, and time-management skills Demonstrated ability to manage multiple competing priorities in a fast-paced and operationally driven environment Extensive experience coordinating complex executive travel, scheduling, and meeting logistics Advanced proficiency within the Microsoft 365 environment, including Word, Excel, PowerPoint, OneNote, Outlook, and SharePoint Strong business writing, proofreading, and communication skills High degree of professionalism, discretion, judgment, and executive presence Strong interpersonal and relationship-building skills with the ability to work effectively across all levels of an organization Ability to work independently, anticipate needs proactively, and remain calm under pressure The ability to work effectively with varying personalities and leadership styles Long-term interest in pursuing an Executive Assistant career path Must be eligible to obtain a Restricted Area Identity Card (RAIC/RED Pass) About the Job Location: Ottawa, ON Work Arrangement: Onsite Hours: 40 hours per week (typical hours are approximately 8:00 AM – 4:30 PM, with occasional flexibility required beyond standard business hours) Salary: $68,792 - $85,490 annually Benefits: Comprehensive benefits package including medical and dental coverage, retirement savings program with employer contributions, employee share purchase plan, travel privileges and discounts, wellness programs, generous paid leave, and additional employee perks LROLES How to Apply Please apply by clicking the “” button below and follow the instructions to submit your résumé. You can also apply by submitting your résumé directly to . If you are already registered with us, please contact your Senior Recruiter. Please quote job 19113. LRO Staffing values fairness, confidentiality, and human judgment in every stage of our hiring process. We do not use automated or AI-driven screening tools to assess applications. Each submission is reviewed by an experienced recruiter to ensure a thoughtful and equitable evaluation of every candidate. Thank you for your interest in this role. One of our Recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients. Please note that all candidates must be permitted to work in Canada to be considered for this opportunity. #LI-CA1 Apply on Kit Job: kitjob.ca/job/2ougja