Executive & Operations Assistant (Ottawa)

About Nunavut Sivuniksavut Nunavut Sivuniksavut (NS) is a unique, Ottawa-based post-secondary college dedicated to Inuit youth from across Inuit Nunangat. For over 40 years, NS has provided a culturally safe, transformative learning environment where students study Inuit history, Nunavut land claims, Inuit contemporary issues, and cultural expression. The Opportunity We are seeking an Executive & Operations Assistant to join our dedicated team. This dynamic, multi-faceted role serves as a central pillar of the college's daily operations and governance administration. Reporting directly to the Executive Director, you will bridge executive support, board relations, student administration, and campus operations. You will manage the crucial intersection of board-level governance and internal operations, ensuring our staff, students, and the Board are seamlessly supported throughout the academic year. Key Responsibilities1. Executive & Board Governance Support - Executive Administration: Provide administrative support to the Executive Director, including calendar management, correspondence, and prioritizing daily workflows. - Board Liaison: Act as the primary administrative point of contact for the NS Board. - Meeting Logistics: Coordinate all Board meeting logistics, including scheduling, travel, accommodations, and preparing/distributing comprehensive meeting packages. - Governance Recordkeeping: Serve as the official recording secretary for Board meetings, producing accurate, professional, and timely minutes. 2. Campus Operations & Facilities - Property Coordination: Property management and facilities needs for both the NS campus and student residence. - Vendor Relations: Serve as the main point of contact for building maintenance, landlords, and operational logistics. - Digital Maintenance: Oversee routine website updates and ensure campus digital information remains current. 3. Student Recruitment & Registration Support - Admissions & Selection: Assist the selection committee and coordinate the administrative logistics of student applications and registration. - Records & Transition Management: Maintain organized student administrative records and support logistical needs as students transition into life in Ottawa. 4. Financial & Event Logistics - Financial Admin: Assist with essential financial tasks, including tracking operational expenses and organizing documentation for the finance team. - Special Events: Provide logistical support for key institutional events, year-end student trips, and the annual graduation ceremony. Qualifications & AssetsRequired Experience & Skills: - Proven Experience: 3–5+ years in an Executive Assistant, Board Secretary, Operations Coordinator, or similar multi-functional role. - Governance Acumen: Direct experience supporting a Board of Directors, with strong skills in formal minute-taking and governance logistics. - Multitasking Excellence: A proven track record of managing competing priorities across multiple areas (facilities, finance, administration, and executive support). - Communication & Tech: Strong written and verbal communication skills; highly proficient with MS Office Suite, basic website content management, and digital collaboration tools. Desirable Assets: - Deep knowledge and awareness of Inuit culture, language, and communities. - Prior administrative experience within a non-profit, educational, or Indigenous organization. Why Join Us? - Holistic Impact: Your work directly shapes both the strategic leadership of the college and the daily educational journeys of our students. - Cooperative Environment: Work within a supportive, culturally grounded, and passion-driven team right here in Ottawa. - Competitive Compensation: A strong, market-aligned salary range that reflects the complex, multi-functional nature of this role. Pay: $65,000.00-$78,000.00 per year Work Location: In person Apply on Kit Job: kitjob.ca/job/2pd8fd