Project Administrator (Ottawa)

Robert Half is partnering with a well established organization that''s looking to add a Project Administrator to their team. This is a full time/permanent role on site. Advantages: -Competitive salary (75-80K) -Full benefits -3 weeks vacation -Free parking -Great team -Opportunity for advancement Responsibilities: Coordinate daily administrative activities for roofing projects, ensuring records, schedules, and key updates are kept accurate and accessible. Assemble and maintain project documentation such as contracts, work orders, submittals, permit records, and closeout packages. Arrange crew assignments, subcontractor bookings, inspections, deliveries, and equipment rentals to support project timelines. Monitor milestones, job progress, and permit status, and provide timely updates to project managers and internal stakeholders. Act as a central point of communication among customers, field supervisors, vendors, and office teams to keep projects aligned. Maintain detailed files for change orders, RFIs, insurance documents, warranty information, and compliance-related paperwork. Support purchasing activities by tracking material orders and helping coordinate supplies required for roofing work and site safety. Review invoices, code expenses, assist with billing administration, and help monitor project costs against approved budgets. Assist & track required documentation from trades such as WSIB Certificates, Ministry of Labour form, valid insurance certificates and Health & Safety documents. Update project management systems with scheduling details, notes, and financial information, and prepare reports on progress, labour hours, and outstanding issues. Apply on Kit Job: kitjob.ca/job/2pkbhe