Office Administrator (Bilingual) (Ottawa)

Responsibilities - Greet clients/customers with professionalism, on the phone and in person and respond to correspondence; - Assist with overseeing the operation and management of the office, including liaising with Technology, People Culture, Office Services, cleaning staff, other departments and counterparts in our Toronto office as needed; - Order office supplies, distribute mail and courier packages, manage Boardroom Scheduling and Maintenance; - Oversee the tidiness of common areas, including meeting rooms and kitchen spaces; - Assist the accounting department with various tasks including overseeing the incoming accounts payable correspondence, scanning cheques for deposit, and other items as required; - Receive, scan and organize invoices for all projects and distribute for approval to various project teams; - Create purchase orders and set up new vendor accounts; update monthly P.O. tracking worksheet as required; - Process office related expense invoices in Coupa, which includes coding/allocating to appropriate business unit and GL code; - File various forms/correspondence for all departments; - Provide administrative support to office as required. Qualifications - Post‑secondary education in Business Administration or Office Administration; - 3 years of experience running the day‑to‑day operations of an office, with a focus on service for our employees; - Strong computer and typing skills and proficiency in Microsoft suite; - Previous experience with Accounts Payables; - Fluent in both English and French; - Previous experience with JD Edwards and/or Coupa is preferred. Benefits - Base salary range: $50,000–$60,000 per year (tailored to experience and qualifications); - Performance‑based bonus; - Comprehensive benefits package including paid vacation and personal days, versatile benefits, mental health resources, access to perks and discounts, professional development support, and team‑building and social events. Dream Unlimited is committed to workplace diversity and provides accommodations to applicants with disabilities throughout our hiring process. If you require accommodation through any aspect of our process, please let us know and we will work with you to meet your needs. Our recruitment process does not include the use of Artificial Intelligence (AI). Apply on Kit Job: kitjob.ca/job/2prxbs