Administrative Assistant in Real Estate Office (Ottawa)

Leasing Assistant – Residential JOB SUMMARY PMA Brethour Realty Group is seeking a skilled and detail-oriented Leasing Assistant for a new luxury residential rental development in Westboro, Ottawa. This role supports leasing operations, client experience, and administrative functions within a fast-paced real estate environment. KEY RESPONSIBILITIES Leasing & Administrative Support - Assist the Leasing Agent with prospect inquiries and daily leasing activities - Prepare lease agreements, waivers, and supporting documentation - Maintain accurate records of traffic, leases, deposits, and unit availability using spreadsheets and systems - Complete daily and weekly reports Office Operations - Open and close the Leasing Office on time; maintain punctual attendance - Ensure the office is clean, organized, and fully operational throughout the day - Maintain inventory of leasing materials and office supplies Client Experience - Provide a welcoming and professional environment for all visitors - Maintain model suites and ensure they are presented to a high standard (daily inspections; twice daily on weekends) - Oversee general office hospitality (refreshments, presentation, etc.) Market Knowledge - Develop knowledge of the Westboro neighbourhood (amenities, transit, schools, employment centres) - Stay informed on competing rental properties, pricing, and incentives - Keep up to date with rental market trends and industry developments QUALIFICATIONS - Experience in leasing, real estate, or new home sales preferred - Strong computer skills (Microsoft Excel, Word, Outlook; CRM experience an asset) - Excellent organizational and time management skills - Strong communication and customer service skills - Professional appearance and demeanor - Self-motivated with a proactive attitude SCHEDULE - Must be available to work weekends Pay: From $20.00 per hour Education: - Secondary School (preferred) Experience: - Administrative : 1 year (preferred) Language: - English (preferred) Location: - Ottawa, ON (required) Work Location: In person Apply on Kit Job: kitjob.ca/job/2psp4w