Project Assistant - 3 Month Contract (Ottawa)

The Project Assistant supports the successful delivery of administrative, operational, and project-related activities within a national workforce development initiative. This role is responsible for coordinating meetings, managing communications, maintaining organized records, and supporting project workflows. A key component of the position involves processing and tracking wage subsidy applications while ensuring compliance with established procedures and standards. This is a 3 month contract opportunity based out of their Ottawa office (hybrid - 2 days in office; 3 days from home). Key Responsibilities - Coordinate meetings, prepare meeting materials, take minutes, and manage project communications to support efficient operations - Process applications from intake through completion during designated program activity periods - Review and verify application details and supporting documentation to ensure accuracy and compliance with program requirements - Enter and maintain accurate records across databases, tracking systems, and reporting tools within established timelines - Prepare reports on application volumes, project pipelines, progress updates, key milestones, outstanding tasks, and identified risks - Develop and maintain tracking systems to monitor project activities and participant engagement - Conduct research on relevant topics and provide concise summaries aligned with organizational standards - Assist with event coordination, logistics, and preparation for research and project initiatives - Organize electronic files, correspondence, and documentation according to internal data management procedures - Provide professional and responsive communication to internal teams, stakeholders, and external clients - Identify workflow challenges and recommend process improvements using a solutions-focused approach - Participate in cross-training and support additional duties as required - Contribute to lead generation and outreach activities alongside regular responsibilities - Provide support across multiple projects and teams within a fast-paced environment Skills & Qualifications - Positive, collaborative, and adaptable team player who thrives in high-performing environments - Strong customer service and relationship-building skills with the ability to work effectively with internal and external stakeholders - Experience providing administrative support within project management environments, including schedule coordination and project tracking - High level of attention to detail, particularly in data entry, application processing, and compliance verification - Analytical and data-oriented mindset with the ability to generate reports and monitor project progress - Excellent organizational and time-management skills with the ability to manage multiple priorities simultaneously - Curious and proactive approach to problem-solving and continuous improvement - Clear and skilled written and verbal communication skills - Strong research and information synthesis abilities - Proficiency with digital tools and technology used to manage, organize, create, and share information - Collaborative and purpose-driven approach to supporting impactful initiatives - Commitment to diversity, inclusion, collaboration, transparency, and continuous learning - Postsecondary diploma or degree in a related field, or an equivalent combination of education and experience Preferred Qualifications - Experience using project management software such as Asana or similar platforms - Bilingualism in English and French AI may be used to support certain administrative aspects of our recruitment process. However, all applications and resumes are reviewed by qualified human reviewers, and all screening and hiring decisions are made solely by the hiring team. The posted salary range reflects expected compensation for this role in accordance with Ontario pay transparency requirements. Actual compensation will be determined based on the successful candidate’s experience, skills, and qualifications and may fall anywhere within the range. #RIMCA Apply on Kit Job: kitjob.ca/job/2pteb5