Medical Administrative Assistant | Medical Admin Support, Grand Forks

Interior Health (IH) is hiring a permanent part‑time (0.50 FTE) Medical Administrative Assistant (MAA) to join our IH Medical Administration Support team at the Boundary Hospital in Grand Forks, B.C.

Who are we looking for? The ideal MAA is highly organized, detail‑oriented, and able to prioritize effectively in a fast‑paced healthcare environment. The MAA provides confidential administrative support, manages complex workflows, and coordinates schedules for senior medical leaders, including the Chief of Staff. Strong skills in document creation, communication, and handling sensitive information are essential. The successful candidate has experience supporting committees, preparing agendas and minutes, and managing correspondence to ensure smooth communication across teams. The MAA is skilled in coordinating physician credentialing and onboarding andis comfortable liaising with internal and external partners. Familiarity with healthcare systems and administrative processes is an asset, along with a collaborative, professional approach.

Candidates should highlight in their application how they have proven and demonstrated these capabilities in past roles.

Benefits

Competitive salary and an attractive remuneration package

Career growth

Employer‑paid training/education

Employer‑paid vacation

Employer‑paid insurance premiums

Extended Health&Dental coverage

Contribution to Municipal Pension Plan

Balanced lifestyle

Salary Range Salary range for the position is $49,445 to $64,897. Interior Health establishes salaries within the minimum and maximum of the salary range based on consideration of the qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

What will you work on? The MAA works in a team environment to provide confidential administrative support functions within the Chief of Staff office. The MAA maintains the integrity and confidentiality of all information flowing through and processed for the Chief of Staff (COS) office and performs routine administrative duties for the medical staff at the hospital. Some responsibilities include coordinating and organizing workflow; determining priorities; composing confidential correspondence for signature; and designing and creating correspondence, documents, presentations, orientation packages, and spreadsheets.

Typical Duties and Responsibilities

Organizes schedules, books meetings, and arranges travel.

Prepares, monitors, and prioritizes correspondence.

Committee/Meeting support– takes care of the logistics and prepares agendas and minutes.

Maintains Quality Assurance files (disciplinary documentation) and liaises with the appropriate bodies as necessary.

Assists the Quality Improvement team with document coordination resulting from critical incident reviews.

Provides administrative support for the Regional Medical Advisory Committees (MAC), Local MACs, credentialing committee, departmental meetings, and semi‑annual medical staff meetings.

Coordinates information flowing to and from the RMACs and LMACs to the Health Authority Medical Advisory Committee and the IH Board of Directors.

Assists medical staff with the location of policies, procedures, documents, and forms.

Disseminates information to medical staff from various stakeholders.

Provides local information/support to Physician Recruitment Service Partner and/or Recruitment Leader as requested.

Provides information on request to support the credentialing and privileging processes on‑site.

Assists the Chief of Staff with ensuring appropriate processes have been followed for new physicians, locums, and medical learners providing services at the facility.

Liaises with physicians, Physician Compensation, the Executive Medical Director’s office, and the Ministry of Health regarding various rural programs and incentives (e.g., Rural Specialist Locum Program, Rural GP Locum Program, Rural Continuing Medical Education, NITAOP and other ministry‑funded rural physician payment incentives) as applicable and required.

Performs other related duties as assigned.

Equal Employment Opportunity Statement Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the B.C. Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self‑identify as Indigenous (First Nations,Métis, or Inuit).

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