MEMBERSHIP AND ESTATES ADMINISTRATOR, Peterborough County and North Hastings County …

EMPLOYMENT OPPORTUNITY

As outlined in the Curve Lake First Nation Human Resource Management Manual, applications are now being accepted for the following

Part Time

Permanent

(30 hours/week with a possibility of more hours based on funding) position:

MEMBERSHIP AND ESTATES ADMINISTRATOR

Government Services and Administration Building

The Membership and Estates Administrator position is to administer and provide membership and estates services to the Members and the community of Curve Lake First Nation in accordance with our Seven Grandfather Teachings.

Purposes of the Position

To maintain, update and preserve the integrity of the Indian Register

To assist and provide direct service to Curve Lake First Nation Members with respect to membership inquiries and requests such as status cards and applications for registration

Prepare and maintain population statistics

Coordination of the Membership Transfer Voting Process

Assist Members in navigating the estates process in collaboration with Indigenous Services Canada

Keeping the First Nation updated on legislation changes and policy updates from ISC regarding membership and estates

Assist membership with the estate process, including administering the wills and estates

Key Functions Registration

Discover events and maintain files (births, deaths, marriages, divorces) which affect the register, including band lists

Obtain and examine supporting documentation and signatures for each event

Prepare a monthly report of all reported events or a nil report where there have been no changes in the month

Post a copy of the band change report on a monthly basis

Review monthly change reports and new register pages to ensure accuracy

Provide communication and documentation with Indigenous Services Canada (ISC) that may include:

Information requiring approval from ISC

Identification of inconsistencies with the Band list

Provide information and services to members including:

The application of the Indian Act related to application for Indian Status

Issuing Certificates of Indian Status

Record and monitor the issuance of Certificates of Indian Status

Provide weekly updates to ISC on the issuance of Certificates of Indian Status

Assist with applications for SCIS

Utilize SCIS Photo App to assist Members with their application for an SCIS

Input issued and voided CIS into IRS

Contact Information&Population Statistics

Support other departments in the verification of membership

Check the OneFeather database (used for voting and membership contact database) for accuracy including adding/deleting/modifying members based on the monthly band change report

Confirm and maintain statistics on members such as on or off reserve, registration category, marital status, age, gender identification, etc.

Membership Transfer Voting Process

Prepare mail outs, ballots, and all community correspondence

Assist with the application of OneFeather Voting System for the vote

Count the votes

Update the community and applicants of the results

Administer Per Capita Distribution (PCDs)

Provide direction to Financial Analyst regarding the issuance of PCD for minors and adults

Maintain a database of individuals entitled to any PCD

Facilitate PCD Working Group meetings, complete follow-up with members

Estates

Provide information to membership regarding estates services and legislation and policies surrounding estates

Coordinate and prepare estates and wills information sessions for membership

Maintain files and database related to wills and estates

Assist membership in navigating the estate process in collaboration with ISC

Collaborate with Lands Department to determine individual land holdings

Research and Information Sharing

Actively research and acquire any new and current legislation or court cases pertaining to membership, Indian status, or self-determination of status, membership and estates

Prepare information to be shared with Chief&Council and community on any legislation changes, etc.

Seek funding when available for membership and estates programs

Support for Lands Department

Other related duties to support the Lands Department as directed by Director of Lands

Qualifications Education&Experience

Graduation from a post‑secondary program in office administration or secretarial services with 2-3 years of related experience (applicant must clearly demonstrate how experience meets requirements)

Certified Indian Registration Administrator preferred (training will be provided)

Electoral Officer Training preferred (training will be provided)

RATED REQUIREMENTS

Working knowledge of the legislation, policies and procedures that impact First Nations membership and estates

Good knowledge of office practices

High-level computer and word processing skills

Strong sense of initiative

Strong communication and public/staff relations skills

High-level organizational and analytical skills

Ability to work with tact and discretion in political and personal environment

Excellent public relations skills, including an appreciation of the need for tact and a positive, cheerful and informed approach with the public

Thorough and current knowledge of the services, history and traditions of the Curve Lake First Nation

Displays initiative, strong interpersonal skills and a high level of organizational skills

High-level appreciation of First Nations Issues

Personal Suitability

Be honest and trustworthy

Be respectful

Possess awareness and sensitivity to the history, language, culture, and traditions of the people of Curve Lake First Nation

Be flexible

Demonstrate sound work ethics

Must demonstrate and ensure a high level of personal and professional conduct

Terms of Employment This is a

Part Time Permanent

position beginning immediately. Hours are flexible from Monday to Friday. Hourly range for this position is $23.40– $25.48 an hour.

Successful candidate must provide an acceptable Canadian Police Information Check (CPIC) with Police Vulnerable Sector Check (PVSC) prior to commencing work.

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