Office Administrator / Operations Coordinator (Pickering)

DAE Electrical Solutions NOW HIRING: Office Administrator / Operations Coordinator Help Keep a Fast-Growing Electrical Company Running Smoothly DAE Electrical Solutions is a growing electrical contracting company based in the Greater Toronto Area. Wespecialize in residential and commercial electrical work, custom homes, service upgrades, EV chargers,lighting systems, backup power systems, and advanced electrical solutions. As our company continues to grow, we are looking for a highly organized, motivated, and dependableOffice Administrator / Operations Coordinator to help keep our jobs, schedules, paperwork, andcommunications running efficiently. This is not just a “sit behind a desk” position. We are looking for someone who takes ownership, solves problems, communicates well, and helps keep theentire operation moving forward. Benefits we Offer: - Paid Day off on your birthday - Casual dress - Continual professional and personal growth as you learn more about our exciting business - A fun working environment where laughter is compulsory and long faces are banned. - Flexibility around the hours you work to accommodate the other important things you have in your week. What We Offer - A supportive and respectful team environment - Opportunity for long-term growth within the company - Flexible role with room to expand responsibilities - Hands-on involvement in a fast-paced skilled trades business - Exposure to electrical, solar, and construction operations - A company that values initiative, organization, and reliability - Competitive compensation based on experience Position Overview The successful candidate will assist ownership and field staff with daily operations, scheduling, customercommunication, invoicing, organization, and administrative support. This role is ideal for someone who enjoys multitasking, staying organized, and helping a business operateefficiently behind the scenes. Trades industry experience is considered a major asset. Key Responsibilities Administrative & Office Duties - Manage incoming emails, calls, and client inquiries - Organize company files, digital paperwork, and job records - Prepare and send standardized emails and client communications - Assist with end-of-day, end-of-week, and end-of-month task tracking - Coordinate approvals and follow-ups with management - Maintain calendars, reminders, and scheduling updates Scheduling & Operations - Schedule jobs, inspections, and appointments - Coordinate with electricians, suppliers, engineers, and sales representatives - Handle daily schedule changes and dispatch adjustments - Assist with Toronto Hydro disconnections and ESA inspection bookings - Track project progress and ensure information is properly communicated Accounting & Business Support - Assist with QuickBooks entries and transaction organization - Support invoicing, accounts receivable, and accounts payable tasks - Help maintain internal P&L; tracking and reporting systems - Organize receipts, expenses, and supporting documentation Marketing & Client Relations - Send follow-up emails and intake forms to prospective clients - Assist with marketing campaigns and outreach during slower periods - Help manage customer databases and business communications - Respond to online reviews and maintain professional client communication - Coordinate with external marketing companies when required Skills & Qualifications We are looking for someone who: - Is highly organized and detail-oriented - Communicates professionally and confidently - Is comfortable handling multiple tasks simultaneously - Works well independently without constant supervision - Is dependable, motivated, and solution-focused - Learns quickly and adapts in a fast-paced environment - Has strong computer and administrative skills - Has experience with QuickBooks or similar software (preferred) - Has experience in construction, trades, or service-based businesses (preferred) - Has solid customer service and phone communication skills Ideal Candidate This role may be a great fit for someone who has experience as: - Office Administrator - Executive Assistant - Service Coordinator - Dispatch Coordinator - Construction Administrator - Trades Office Manager - Operations Assistant If you are the type of person who enjoys organization, communication, problem-solving, and helping a business grow, we would like to hear from you. Position Details Position: Office Administrator / Operations Coordinator Location: Pickering/ Durham region / Hybrid Potential Hours: Full-Time or Part-Time Considered Compensation: Based on experience How To Apply Please send your resume along with a brief introduction about yourself and your experience. As part of the application process, we also ask that applicants submit a short video introduction(approximately 2–5 minutes) answering the following three questions: 1. Why do you believe you would be a strong fit for this role at DAE Electrical Solutions? 2. Describe a time where you had to manage multiple responsibilities, deadlines, or difficult situations at work. How did you handle it? 3. Outside of work, what is something you genuinely passionate about or enjoy doing? The video does not need to be professionally produced or edited. We simply want an opportunity to betterunderstand your personality, communication style, professionalism, and confidence before moving forwardwith interviews. We appreciate all applicants, however only selected candidates will be contacted for an interview. DAE Electrical Solutions Professional ~ Reliable ~ Forward Thinking Pay: Up to $80,000.00 per year Benefits: - Casual dress - Company events - Flexible schedule Work Location: Hybrid remote in Pickering, ON L1V 5L3 Apply on Kit Job: kitjob.ca/job/2oggvh