Legal assistant/ Paralegal, Dorval

Legal Assistant / Paralegal Reporting directly to the Director of Legal Affairs, the Legal Assistant / Paralegal will be responsible for handling a wide range of administrative, corporate legal and executive support‑related tasks that vary in complexity and sensitivity. The position requires strong judgment, written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Responsibilities

Coordinate and oversee corporate governance for Joseph Ribkoff Inc. and its subsidiaries, including preparation and coordination of signatures on various resolutions and documentation, such as annual resolutions and other required resolutions.

Prepare Mutual Non‑Disclosure Agreements.

Coordinate and oversee KYC requirements for Joseph Ribkoff Inc. and its subsidiaries.

Manage and track agreements and renewals.

Draft and edit correspondence and other documentation.

Manage all expense reporting for the Director of Legal Affairs and the legal department.

Develop and carry out an efficient documentation and filing system.

Provide administrative support tasks, including correspondence, preparing various agreements, document tracking and monitoring.

Qualifications

Hold a paralegal diploma or equivalent training.

Solid and advanced experience with office management systems (MS Office; ERPs an asset).

Familiarity with online calendars and cloud systems.

Strong communication skills (via phone, email and in‑person).

Experience exercising discretion and confidentiality with sensitive company information.

Excellent organizational skills with an ability to think proactively and prioritize work.

Ability to manage multiple projects and meet deadlines in a fast‑paced environment.

Effective personal, organizational and time‑management skills, with the ability to juggle multiple demands and prioritize tasks.

Excellent follow‑up skills; attention to detail, proofreading and accuracy.

Advanced skills in Microsoft Outlook, Word, Excel and PowerPoint.

Excellent oral and written French&English communication skills.

Joseph Ribkoff is an equal‑opportunity at‑will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin.

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