Human Resource Assistant, Port Moody

**Our Organization** At SHARE, we exist to Connect, Engage, and Strengthen individuals and families. As an accredited non-profit, community-based organization, we provide leadership and programs that respond to the vital social needs of the Tri-Cities and beyond. Our sister society, 43 Housing, provides nearly 400 units of affordable housing for seniors, families, and adults with disabilities. *To learn more about SHARE Family & Community Services:* - watch this video - Visit our website at ***If you are an HR professional who thrives in a purpose-driven environment and values both precision and people, we’d love to hear from you!*** **The Role** Reporting to the HR Manager, you will be the operational backbone of a complex, unionized environment. This isn’t a typical "entry-level" admin role; you will support the HR Manager and senior management team in the application of the Collective Agreement, compliance with employment legislation and ensure compliance with internal HR policies. **Key Impact Areas** - HRIS & Data Integrity: Act as the "Power User" for BambooHR, maintaining personnel records and proactively flagging liabilities to Senior Management. - Labor Relations: Prepare sensitive documentation for grievances, labor-management meetings, and collective bargaining. - Compliance & Risk: Independently audit mandatory certifications and probationary milestones, ensuring we meet all Employment Standards and OHS requirements. Monitor and audit mandatory certifications, professional standing, and probationary milestones. Identify compliance gaps and initiate formal escalation to Senior Management. - Recruitment Strategy: Go beyond the job board—develop confidential interview rubrics and scoring matrices to ensure our selection decisions are robust and defensible. - Employee Lifecycle: Lead professional orientations for new staff and volunteers, representing management’s voice regarding organizational policy and workplace conduct. Support the offboarding process for both bargaining unit members and exempt employees voluntary and involuntary departures, including the preparation of sensitive exit documentation. Provide administrative support for performance review cycles, staff engagement, and wellness initiatives. **What You Bring** - Education: A Diploma or Certificate in HR or Business Administration. - Experience: At least 2 years of HR experience, ideally within a unionized environment. - The "Confidentiality Factor": You have a proven track record of handling sensitive labor relations with absolute discretion and ethical judgment. - Tech Literacy: You are proficient in Microsoft Office and HRIS platforms (experience with BambooHR is a major plus). - Communication: Clear, respectful communication skills tailored for a diverse, people-centered workplace. **Why You’ll Love Working Here** We take care of the people who take care of our community. - Security: Enrolment in the Municipal Pension Plan (MPP). - Wellness: 100% employer-paid extended health, dental, life insurance, and long-term disability. - Work-Life Balance: 4 weeks of annual vacation, plus all BC statutory holidays. - Purpose: The knowledge that your work directly supports housing and social services for the most vulnerable members of our community. **Where you will work and what to expect** - Location: Port Moody, BC (Serving the Tri-Cities & New Westminster) - Hours of work: 35 hours per week, (Flexibility may be required based on operational needs) - Compensation: Starting at $55,000 per year (Commensurate with experience) **Equity & Inclusion** *SHARE recognizes the systemic discrimination that Black, Indigenous, Persons of Colour and many other groups have historically experienced, and continue to face in our society, and in our community. SHARE is committed to being an inclusive, welcoming and unbiased employer. Multilingual skills and multicultural competence are assets.*