Office Manager (Regina)

Office Manager Job ID: R16993 Full Time (Full Time) Location: Green Falls Landing - 3850 Green Falls Drive, Regina, SK S4V 3N5 Date Posted: May 11, 2026 Role Summary As the Office Manager, you will be a pivotal member of the Retirement Management team, handling behind‑the‑scenes activities within a retirement residence. Your primary focus is engaging with residents, ensuring their needs are met, managing resident records, and overseeing accounting, payroll, benefits, and scheduling. You will lead and support a team to consistently deliver an exceptional living experience while maintaining compliance with internal and regulatory standards for a 24/7 operation. Responsibilities - Engage with residents and address their concerns, ensuring a high level of satisfaction. - Maintain accurate resident records and documentation. - Handle accounting functions: Accounts Receivable, Accounts Payable, Payroll & Benefits, and scheduling. - Lead and train receptionist staff, managing the front‑desk operations when necessary. - Ensure all administrative processes comply with internal policies and regulatory standards. - Maintain flexibility to cover shifts and support the 24/7 operational needs. - Shape the first impression of current residents through in‑person and phone interactions. Qualifications & Experience - Minimum of 2 years of administrative experience in an office setting. - Proficiency in Microsoft Office Suite (Word, Excel). - Familiarity with Workday, Kronos, and Yardi operating systems is advantageous. - HR knowledge (recruitment, employee onboarding, payroll) is an asset. - Supply management and inventory control knowledge is an asset. - Must provide a current Vulnerable Sector Check (including a Criminal Background Check) or be willing to obtain one. Skills for Success - Customer service - Organization and time management - Attention to detail - Communication - Problem‑solving and conflict resolution - Computer proficiency (Microsoft Office, email, and office software) - Financial management (budgeting, expense tracking) - Decision‑making - Event planning and coordination Benefits & Perks - Competitive salary and eligibility for a departmental manager bonus plan, with annual merit increases. - Comprehensive two‑week onboarding program. - Coaching and mentoring from Regional and Support Office teams. - Dedicated support staff and resources across administrative, operational, legal, and finance functions. - Flexible benefits plan including medical, health, dental, Employee Assistance Program (EAP), and RRSP matching. - Three weeks of vacation per year, plus additional sick and personal days. - Rewards and recognition through service awards and celebration stations. - Career growth opportunities, including potential progression to Executive Director and national roles. Inclusive Employment We invite all interested individuals to apply and encourage applications from members of equity‑deserving communities, including those who identify as Indigenous, Black, racialized, women, people with disabilities, and people with diverse gender identities, expressions and sexual orientations. Cogir is committed to ensuring that all employment practices are inclusive and will provide accommodation for candidates upon request. Apply on Kit Job: kitjob.ca/job/2pjtql