Executive Assistant (Saint John)

Responsibilities: Manage the executives calendar by prioritizing requests, adjusting meetings, and coordinating schedules with the Administration team. Serve as the primary point of contact between the executive and internal/external stakeholders to ensure clear and timely communication. Manage and prioritize the executives correspondence, communications, and schedule with discretion and efficiency. Coordinate complex scheduling, travel logistics, itineraries, and confidential communications. Prepare highquality reports, presentations, briefing notes, agendas, and minutes using business software. Develop and refine presentation content to ensure clarity, accuracy, and alignment with executive messaging. Maintain document workflows, version control, and departmentspecific materials to ensure accuracy and accessibility. Support project management by tracking timelines, deliverables, and communicating updates to relevant stakeholders. Assist with planning and coordination of Board meetings, strategic offsites, and highprofile corporate events. Collaborate with crossfunctional teams to support project initiatives and ensure alignment with executive priorities. Coordinate and procure supplies, materials, and equipment for executive and departmental needs. Track and manage expenses to ensure accurate and timely reporting. Exercise sound judgment in prioritizing tasks, resolving issues, and making decisions within the scope of the role. Arrange executive travel in accordance with company policy and prepare detailed itineraries. Provide backup support to the Administrative Executive Team during absences to ensure continuity of operations. Required education, experience, Knowledge, Skills, and Abilities: Bachelors degree in business, finance, communications, or a related discipline. 710 years providing high-level support to executives or boards within complex, fast-paced organizations. Proficiency with MS Office tools and Adobe Acrobat. Strong background in document management, version control, and workflow coordination. Strong ability to create, edit, and format professional presentations and reports. Ability to assess and align work priorities with the strategic goals of the executive leader. Strategic mindset with an understanding of business priorities and corporate governance. Solid verbal and written communication skills, with the ability to interact effectively at all organizational levels. Proven ability to multitask, prioritize, and manage time effectively in a fastpaced environment. Demonstrates unwavering discretion and sound judgment when handling sensitive information. Protects privacy, maintains trust, and ensures all communications and documents are managed with appropriate confidentiality. Apply on Kit Job: kitjob.ca/job/2oc5ny