Executive Assistant (Fluent in Mandarin) (Scarborough)

About OneUp Holdings: OneUp Holdings is a growing e-commerce and consumer goods company based in Toronto. We operate multiple brands across Amazon, Shopify, and other sales channels, with product categories including food ingredients, skincare, household products, pet products, and more. We are a fast-moving company with in-house operations, product development, purchasing, production, warehousing, and online marketplace sales. We are looking for someone organized, reliable, detail-oriented, and flexible to support management and help keep daily office and business operations running smoothly. Position Overview We are hiring an Executive Assistant to support the executive team with administration, office coordination, purchasing follow-ups, supplier communication, and general business support. This is one role with a variety of responsibilities. The ideal candidate is bilingual in English and Chinese/Mandarin, highly organized, and comfortable working in a busy small-to-medium business environment where priorities may change quickly. This role is best suited for someone who enjoys variety, can follow up properly, and is comfortable handling different tasks as business needs change. Key Responsibilities - Support the executive team with scheduling, reminders, follow-ups, emails, document organization, and general administrative tasks. - Help manage daily office needs, including ordering supplies, keeping records organized, coordinating with vendors, and supporting basic office operations. - Communicate with suppliers, including Chinese-speaking suppliers, to follow up on pricing, samples, product details, orders, shipping status, and delivery timelines. - Assist with purchasing and sourcing items such as office supplies, packaging, products, materials, equipment, and other business needs. - Track important information such as supplier details, purchase records, invoices, delivery dates, and task follow-ups. - Help coordinate internal tasks between management, operations, warehouse, production, marketing, and other team members when needed. - Assist with special projects, research, company documents, and other tasks based on business needs. Mandatory Requirements - Fluent in English and Chinese/Mandarin, both written and spoken. - Strong communication skills and comfortable speaking with suppliers, vendors, and team members. - Highly organized, detail-oriented, and able to manage multiple tasks at the same time. - Reliable, punctual, responsible, and able to follow through without constant reminders. - Comfortable using email, Microsoft Office, Google Sheets, Google Docs, and basic online tools. - Able to work independently while also supporting the team. - Comfortable working in a rapid-paced environment where tasks may change based on company needs. - Previous experience in administration, executive assistance, office coordination, purchasing, or supplier communication is an asset. Ideal Candidate The ideal candidate is someone who is organized, practical, and dependable. You do not need to know everything on day one, but you must be willing to learn, ask questions, follow instructions, and take ownership of your work. We are looking for someone who can help management stay organized, keep daily tasks moving, communicate clearly in both English and Chinese, and support the company as it continues to grow. What We Offer A full-time, in-person role with a growing company. Salary of $45,000 per year. Opportunity to work closely with management and learn how a fast-growing e-commerce and consumer goods business operates. A role with variety, responsibility, and room to grow as the company expands. How to Apply Please apply with your resume and a short message explaining your experience with administration, office coordination, purchasing, and English/Chinese communication. Job Types: Full-time, Permanent Pay: $45,000.00 per year Benefits - On-site parking Work Location: In person Apply on Kit Job: kitjob.ca/job/2pc2n4