Administrative Assistant (Spruce Grove)

Part-Time Administrative Assistant (HR & Safety Support) Option Excavating Inc. Option Excavating Inc. is seeking a motivated and detail oriented Part-Time Administrative Assistant to support our day to day administrative operations, with a robust focus on Human Resources and Safety Administration. This role is ideal for someone who is highly organized, eager to learn, and interested in gaining hands-on experience in HR and Occupational Health & Safety within the construction industry. Location: Preferably local to Spruce Grove, Alberta Schedule: Approximately 3 days per week, 8 hours per day Opportunity: Position has the potential to grow into a full-time role for the right candidate Key Responsibilities Administrative Support - Assist with general day-to-day office administration - Maintain organized digital and physical filing systems - Coordinate office supplies, inventory, and deliveries - Support document preparation, scanning, filing, and data entry - Assist with company equipment and asset tracking - Help coordinate communication between departments - Support bid and project documentation preparation - Assist with additional administrative tasks as required HR & Onboarding Support - Support employee onboarding and orientation processes - Maintain employee records and documentation - Assist with training coordination and scheduling - Track certifications, training renewals, and compliance requirements - Support HR systems and employee documentation management - Assist with employee recognition and team support initiatives Safety Administration Support - Assist with organizing and reviewing safety documentation - Monitor and follow up on inspections, training, and compliance items - Support safety program administration and document formatting - Assist with audit preparation and document collection - Coordinate follow-ups related to safety requirements and outstanding items Qualifications & Skills - Strong attention to detail and accuracy - Highly organized with the ability to manage multiple priorities - Self-motivated and capable of working independently - Quick learner with a willingness to be trained in HR and safety systems (will train right candidate) - Strong communication and follow-up skills - Comfortable using digital systems and document management platforms - Previous administrative experience is considered an asset, but not required What We Offer - Opportunity to gain hands-on experience in HR and Occupational Health & Safety - Training and development in HR and safety systems - Exposure to audits, compliance, and field operations - Supportive team environment with growth potential - Opportunity for increased hours and long-term advancement We thank all applicants for their interest; however, only those selected for an interview will be contacted. Apply on Kit Job: kitjob.ca/job/2pcyrw