Lead Executive Assistant (Dutton)

: About the Role We are seeking a highly organized and proactive Lead Executive Assistant to provide comprehensive support to our senior leadership team. In this pivotal role, you will streamline executive operations, ensuring efficiency and enabling our leaders to focus on strategic initiatives. Your contributions will directly impact our organizational effectiveness and success. Key Responsibilities - Manage complex calendars, scheduling meetings, and coordinating extensive travel arrangements with meticulous attention to detail. - Prepare high-quality presentations, reports, and communications for internal and external stakeholders. - Act as a primary point of contact, screening calls and emails, and handling confidential information with discretion. - Organize and facilitate executive meetings, including agenda preparation, minute-taking, and follow-up on action items. - Conduct research, compile data, and synthesize information to support executive decision-making. - Oversee special projects and initiatives as assigned by senior leadership, ensuring timely and successful completion. - Develop and maintain efficient office systems, including filing, record keeping, and supply management. Required Qualifications - Proven experience (8+ years) as an Executive Assistant supporting C-level executives in a rapid-paced corporate environment. - Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace. - Demonstrated ability to manage multiple priorities, anticipate needs, and adapt to changing demands. - Outstanding written and verbal communication skills, with a strong command of grammar and professional correspondence. - High degree of professionalism, integrity, and discretion when handling sensitive information. - Bachelor's degree in Business Administration, Communications, or a related field. Preferred Qualifications - Experience with project management software (e.g., Asana, Trello). - Familiarity with CRM systems (e.g., Salesforce). - Certification in administrative professional programs (e.g., CAP, PACE). - A proactive approach to problem-solving and process improvement. Experience and Skills: Job Benefits: What We Offer - Competitive salary package, reflecting your experience and expertise, along with annual performance-based bonuses. - Comprehensive health, dental, and vision insurance plans, ensuring your well-being and that of your family. - Generous paid time off, including vacation, sick leave, and company holidays, promoting work-life balance. - Robust professional development opportunities, including training programs, workshops, and tuition reimbursement for continuous learning. - 401(k) retirement plan with company match, helping you prepare for a secure financial future. - Collaborative and inclusive work environment with opportunities for growth and career advancement. - Modern office amenities, including ergonomic workstations, a fully stocked kitchen, and employee wellness programs. From: Watkins Talent Solutions Apply on Kit Job: kitjob.ca/job/2o36i8