Assistant to the Executive Director (Alberta)

Job Title: Assistant to the Executive Director Job Requisition ID: 80520 Ministry: Mental Health and Addiction Location: Edmonton Hours of Work: 36.25 hours per week Classification: Administrative Support 5 (015ASA) Salary: $2,192.15 to $2,773.77 bi-weekly ($57,215 - $72,395 per year) Closing Date: May 28, 2026 Role Responsibilities Providing high-level administrative support to the Executive Director and Directors, including managing complex and dynamic calendars, scheduling meetings, resolving conflicts, and preparing briefing materials and meeting packages. Coordinating the flow of information to and from the Branch, including correspondence, Action Requests (ARTS), records management, and Access to Information requests. Monitoring and tracking the Branch budget, including preparing monthly forecasts and accrued liabilities. Acting as the primary contact for human resources matters, including coordinating onboarding, and leading staffing documentation and confidential HR files. Preparing travel arrangements and managing expense claims and P-Card transactions using 1GX. Managing Branch administrative operations such as service requests, supplies, technology coordination, and facilities. Coordinating Branch events, meetings, and hosting requirements. Supervising and providing guidance to other administrative staff within the Branch. The role requires a high degree of professionalism, discretion, political acumen, and the ability to manage competing priorities in a fast‑paced executive environment. Required Experience Progressive administrative support experience in a fast‑paced skilled environment, including complex calendar management, coordination of meetings, prioritization of competing requests, and preparation of high‑quality briefing materials and correspondence for senior leaders. Experience supporting senior managers or executives, exercising sound judgment, discretion, and professionalism in handling confidential and sensitive information. Strong organizational and coordination skills, with experience managing information flow, tracking actions, and supporting records or document management processes. Proficiency with standard office technology and software (e.g., Outlook, Word, Excel, PowerPoint, Adobe Acrobat) to support scheduling, document preparation, tracking, and reporting. Experience supporting financial and administrative functions such as travel arrangements, expense claims, purchasing or P-Card transactions, budget tracking, and administrative reporting. Assets Knowledge of the Access to Information Act. Records and information management experience. Experience coordinating events and executive travel. Competencies Systems Thinking – Anticipates and responds to Branch priorities while considering impacts across the organization. Creative Problem Solving – Identifies practical and effective solutions to complex administrative challenges. Drive for Results – Manages multiple priorities and follows through to completion. Agility – Adapts to shifting demands and deadlines. Build Collaborative Environments – Works effectively with diverse internal and external stakeholders. Benefits Positive workplace culture and work-life balance. Leadership and mentorship programs. #J-18808-Ljbffr Apply on Kit Job: kitjob.ca/job/2opfjg