Executive Assistant (Alberta)

We are hiring a seasoned Executive Assistant to support a senior leadership team in a fast-paced, project-driven environment. This is a high-impact role where you will act as a true right hand, managing priorities, protecting leadership time, and stepping in wherever needed to keep operations running smoothly.
This role supports multiple executives, with a primary focus on one senior leader.
This position is fully onsite in NW Edmonton.
What You’ll Do

• Manage complex calendars and email for senior leadership, ensuring priorities are aligned and time is protected
• Act as a gatekeeper, filtering requests, managing access, and keeping leaders focused on high-value work
• Coordinate travel, meetings, and logistics across multiple stakeholders
• Take detailed, accurate meeting notes, including senior leadership meetings, and track follow-ups
• Provide executive-level support across leadership
• Prepare materials for meetings, presentations, and executive discussions
• Support office coordination and problem-solving within the Edmonton office
• Handle a broad range of administrative and operational tasks in a fast-moving environment
• Be available for occasional after-hours support in urgent situations

What You Bring

• Minimum 7+ years of experience in an Executive Assistant capacity
• Proven ability to support multiple senior leaders at once in a high-demand environment
• Highly organized, efficient, and proactive. Able to anticipate needs and take action
• Strong problem-solving mindset with the ability to handle changing priorities
• Confident working with senior leaders in fast-paced, industrial-style environments
• Professional, reliable, and adaptable with a hands-on approach
• Experience in construction, manufacturing, or energy is strongly preferred

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and effective matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.

Apply on Kit Job: kitjob.ca/job/2orkl1