Executive Assistant (Alberta)

What will you do? Below are some of the primary responsibilities you will be taking on in this role. There will be more, but we can discuss those in person. Coordinate day-to-day administrative requirements of the leadership team by strategically managing their calendars, engagements, meeting schedules, and communications (email; telephone; social media; correspondence; reporting submissions, and expense reports); Support the leadership team with planning, logistics, and scheduling of events, strategic meetings, offsites, and agendas; Filter, delegate and respond to email, telephone, and correspondence on behalf of the leadership team; Review and ensure completeness and accuracy of documents, including managing the storage and security of confidential files; Provide vacation coverage and relief support to the Office Coordinator as required to ensure our reception area and guest experience is maintained; Prepare and distribute minutes packages for internal/external meetings as required by the leaders; Coordinate signatures from leaders (internal and external) for consultant/contracts and other agreements; and Process one-off invoices for payment and provide back up support for AP processing for vacation coverage periods. What type of experience do you have? These are only some of the things we’d like you to bring to the table. We can cover the rest when we meet. You have at least 3 years of experience providing support to senior leadership; You’re comfortable booking travel and coordinating and managing busy schedules; You have valuable judgment, sound common sense and combine high energy with emotional maturity, tact, diplomacy, and the utmost discretion; You’re ok with working overtime hours and being on call when it’s needed to meet challenging and changing deadlines; Maintain strict confidence as will be supporting the HR function at times; You have impressive MS Office skills with Word, Excel, PowerPoint, Outlook, and Adobe along with DocuSign; and You are very comfortable using smartphones, tablets and other technologies. Who Are We? Dream Unlimited Corp. is an award-winning Canadian real estate investment, development and management company with approximately $28 billion of assets under management in North America and Europe. Our scope of business includes asset management and management services for both publicly listed real estate as well as private capital. Dream has grown substantially since its formation in 1996, becoming one of Canada’s leading real estate companies with a diverse workforce in North America and Europe. We are one of Canada’s largest developers, building communities for people to live in; developing land, homes, condominiums, retail centers and renewable power projects. We also build communities to work in, bringing office, industrial and retail spaces to life. We invest in and manage properties, enriching them for the people who work here and the greater community. Our entrepreneurial spirit drives us to seize unconventional opportunities and approach every project with passion and purpose. At Dream, we care about our employees, provide exciting work opportunities, open work environments, and fun events, fostering an atmosphere where continuous learning and innovation thrive. Join us and make a difference. We look forward to hearing from you, but please note; due to the high volume of applications, only candidates who qualify will be contacted. This position is for an existing vacancy. Dream Unlimited is committed to workplace diversity and provides accommodations to applicants with disabilities throughout our hiring process. If you require accommodation through any aspect our process, please let us know and we will work with you to meet your needs. Our recruitment process does not include the use of Artificial Intelligence (AI). #J-18808-Ljbffr Apply on Kit Job: kitjob.ca/job/2pfswr