Document Control Specialist/Records Management - Edmonton …, Alberta

Job Title and Work Model Document Control Specialist / Records Management – Hybrid (Mon, Tues, Thur office / Wed, Fri home) High‑Level Description The primary focus of this role is to provide drawing control support for internal and external stakeholders. Responsibilities include navigating and working in the drawing management system, managing access and control, and providing training. The role will also ensure that process safety information – in the form of engineering drawings – is complete and easily accessible to all users of Liquid Pipelines (LP) drawings. Responsibilities Resolve Broken Hybrid Drawings by identifying and correcting x‑reference issues within CAD files to ensure all drawing components are fully visible and functional within Meridian, restoring usability of drawings for engineering, operations and project execution Update Outdated Renditions (PDFs) by regenerating and publishing current renditions aligned with the latest approved master drawings to ensure users have accurate and up‑to‑date information within Meridian Clean Up Legacy Drawing Discrepancies by identifying and resolving inconsistencies between master drawings, renditions and associated metadata to improve overall data integrity and user trust in the drawing management system Support As‑built Consolidation and Publishing by coordinating the integration of approved as‑built updates into master drawing records and ensuring final drawings are completed, published and available in Meridian prior to project execution and turnover Coordinate and fulfill drawing requests through the BIM‑JIRA request tool and Service request tool Coordinate Major Projects and core project SME reviews and perform Drawing Control reviews to ensure compliance with drawing system requirements Track project review and turnover status during the lifecycle of the project through design, IFC and as‑built reviews Provide guidance to internal and external users to create workspaces and project folders to support project drawing design, construction and as‑built work Scope & Dimensions Under minimal supervision, routinely communicate with internal customers across all Canadian operating and project areas as well as multiple external vendors and service providers to resolve customer service and work‑process issues Support the development and execution of drawing system database training for a diverse group of external users, including vendors and engineering and drafting service providers Support the development and execution of drawing system database training for a diverse group of internal drawing users, including project teams, engineering, operations and maintenance personnel Assist in the review of, and monitor and report upon key performance indicators to drive consistency and continual improvement, and develop standard reports that support information requirements of drawing users Responsible for supporting the creation of work processes and procedures, written communications and training materials that allow users of process safety information – in the form of engineering drawings – to obtain that information in the quickest, most efficient and self‑service manner Working Relationships Work closely with the Asset Information Management (AIM) team members for day‑to‑day operational alignment and coordination of initiatives Partner with internal and external stakeholders, including project teams, engineering service providers, vendors and drafting service providers as well as engineering, operations and maintenance teams throughout LP for compliance to the company drawing control procedures and specialized business support Support Facility and Pipeline Drawings team members, Process Safety Information (PSI) team members and Facility Records team members for alignment and common AIM objectives Qualifications – Required Completion of a university degree or technical diploma, or relevant combination of technical training and drawing control experience Two to four years of experience working in document or records management, preferably within the engineering or construction industry Completion of education and/or post‑secondary training in business analysis, records management, data analysis or project management Ability to translate company process safety information requirements into systemized processes Advanced knowledge of organizational structures and industry standard document management work processes Solid customer service focus and organizational skills with ability to prioritize Excellent interpersonal, problem‑solving, and written and verbal communication skills Ability to work independently and proactively with minimal supervision Basic functional knowledge of drawing management systems Basic knowledge of EDMSLink, BIM‑JIRA, MS Access and Excel required Qualifications – Preferred Basic level drafting skills and some drafting experience Advanced knowledge of SharePoint 2013 and Bluebeam EEO Statement Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase equity, diversity and inclusion within the workplace by examining our internal policies, practices and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. We are dedicated to positive actions to affect change and ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially for equity‑seeking groups who are usually underrepresented in Canada’s workforce, including those who identify as women or non‑binary/gender non‑conforming, Indigenous or Aboriginal Peoples, persons with disabilities (visible or invisible) and members of visible minorities, racialised groups and the LGBTQ2+ community. How to Apply Please send your resume in confidence to . For accessibility accommodation requests, please contact . #J-18808-Ljbffr Apply on Kit Job: kitjob.ca/job/2pgfg8