Summer St - Admin Assist (Calgary) (Alberta)

Position Administrative Assistant Summer Student – 8 week term Location Calgary, AB Type Full Time – Onsite Start Date July 6, 2026 Hourly Rate $19.00 Overview Prospect, one of Alberta’s leading not‑for‑profits, seeks a dedicated student to serve as an Administrative Assistant during the summer at our headquarters in NE Calgary. The role provides support to the team to ensure clients receive the best possible service. Eligibility The Alberta government requires applicants to be under 30 years of age and to be a Canadian Citizen or Permanent Resident. Candidates must demonstrate eligibility in their cover letter or resume. Responsibilities Manage office operations, including general administration, responding to staff and tenant requests, securing and maintaining office supplies, and handling office communications and repair. Receive and process shipments, couriers, mail, and faxes; prepare and receive shipments. Greet and direct visitors, take minutes, distribute them, analyze and resolve office administration challenges, update contact lists, and support data entry and analysis. Serve as the main contact for office communications, ensuring all written communication reflects branding and messaging. Receive and return phone calls and inquiries, coordinate mail outs, draft letters, proofread documents, and assist with program or service registration and reception cover. Assist with additional administrative projects as required. Qualifications Some post‑secondary education in a related field. Experience and/or exposure to an office setting in an administrative role. Intermediate proficiency with Microsoft Office (Word, Excel, PowerPoint). Experience using online meeting software (e.g., Zoom) and online calendars and scheduling. Exceptional oral and written communication skills, including active listening and follow‑through. Excellent client‑service skills, with a natural ability to accommodate clients in person and over the phone. Preferred Experience Answering phones, taking minutes of meetings, handling mail and couriers. Data‑entry using Mobius and Salesforce software. Preparing written documentation, presentations, spreadsheets, and basic file management. Accommodation If you require an accommodation to participate in the application or selection process, please contact the HR/Recruitment department at . Prospect will consult with all applicants who request accommodation to ensure the provisions meet individual accessibility needs. All accommodation information will be handled confidentially. #J-18808-Ljbffr Apply on Kit Job: kitjob.ca/job/2pksey