Administrative Assistant, St. Catharines

About The Role To provide administrative support and act as confidential assistant to the Director of Municipal Works. Provides administrative support for department managers and supervisors with the Municipal Works department.

What You'll Be Doing

Provides full range of administrative/secretarial assistance to the Director of Municipal Works on various matters including but not limited to the preparation of correspondence, reports, minutes, coordinating and scheduling appointments and meetings with all levels of management, elected officials, other government offices and public.

Plans and coordinates the clerical and administrative support functions of the Director of Municipal Works, department managers and supervisors including assisting with budget preparation.

Monitors departmental budgets, including processing of vouchers, the preparation of requisitions for departmental purchases with final approval by the Director of Municipal Works.

Responds directly on matters of routine nature and prepares backup information and responses for approval and action by the Director of Municipal Works, department managers and supervisors.

Undertakes the research and assembles relevant information required by the Director of Municipal Works, department managers and supervisors for response to inquiries, complaints and preparation of reports.

Serves as the main point of contact for the Municipal Works department for inter‑departmental correspondence, including with the Office of the CAO, the Mayor’s Office, Citizens First, etc., where appropriate.

Follows up on directives or enquiries to ensure they have been dealt with in an appropriate manner.

Receives incoming mail, directs to appropriate recipients and follows‑up as directed.

Deals with visitors and telephone calls for the Municipal Works department, redirecting to appropriate source or providing assistance or information, where possible.

Books and coordinates all travel arrangements and registrations for attendance at conferences and conventions for the Director of Municipal Works and department managers.

Maintains confidential files for the Director of Municipal Works and department managers and supervisors.

Performs other similar and related duties, as required.

Accountable For

The effectiveness and efficiency of the clerical activities for the Director of Municipal Works, department managers and supervisors.

The safekeeping of all the Municipal Works departmental records.

What's Required

A minimum of graduation from a community college program in office administration.

Three years’ experience as a confidential administrative assistant, preferably in a Municipal setting.

A good working knowledge of government and government administration at all levels; and a thorough knowledge of City and departmental policies.

The ability to communicate effectively, with tact and courtesy, with elected officials, staff, the public, and outside agencies.

The ability to recognize and keep confidential information.

Excellent word processing and knowledge of computers.

A valid Ontario driver’s licence, Class “G”, with a clean driving record.

Job Details

Job ID:

2026-148

Pay Rate:

$63,027 to $73,746

Hours:

35 per week

Schedule:

Monday to Friday, 8:30 AM to 4:30 PM

Location:

St. Catharines, ON

Work Mode:

In Person

Employee Group:

Non-Union

Position Type:

Temporary, Full-time

Duration:

11 Months

Vacancy Status:

This posting is for an existing vacancy

Application Deadline:

May 29, 2026

Other Requirements Other Position Requirements include: Class G Driver’s Licence

Candidates selected for the position will be required to complete the Ministry of Labour’s Worker Health and Safety Awareness training and provide proof of the educational credentials listed on their resume and job application.

What’s In It For You

Great People: Be part of a team that supports you, celebrates your wins, and helps you succeed.

Make Your Mark: Bring your ideas, drive meaningful change, and leave a lasting impact on our community.

Learn&Grow: Access training and development funds to take your skills to the next level.

Competitive Pay: Competitive pay from a certified Ontario Living Wage Employer.

Secure Future: Join the OMERS pension plan with employer-matched contributions.

Balance&Benefits: Flexible hybrid work options plus health, dental, and vision benefits for eligible positions.

Equal Opportunity Employer The City of St. Catharines is committed to fostering an inclusive, accessible, and respectful work environment. We celebrate the uniqueness of every individual. Our community is enriched by people from diverse backgrounds and lived experiences—a value reflected in our 2023–2027 Strategic Plan.

Don’t Meet Every Requirement? We encourage individuals from all backgrounds, experiences, and education levels to apply. While specific qualifications may be required for certain roles, we assess each applicant’s overall suitability. Please note that unionized roles are subject to collective agreement requirements.

Accommodation We are an equal opportunity employer and provide accommodations throughout the recruitment process in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage, please contact Human Resources at .

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