Accounting Administrator (St. Catharines)

Our client is seeking an experienced, detail-oriented Accounting & Administrative Coordinator to join their team. This is a key position within the organization and an excellent opportunity for someone who thrives in a quick-paced manufacturing environment and enjoys being a trusted support to leadership. Reporting directly to the Controller, the successful candidate will play an integral role in day-to-day accounting operations, cross-border logistics coordination, and overall office support. We are looking for someone who is professional, dependable, collaborative, and calm under pressure, values accuracy, teamwork, and accountability. Key Responsibilities Accounting & Finance - Process customer invoicing - Manage accounts receivable and customer follow-up - Process accounts payable including approvals, goods receipt verification, vendor setup, payment scheduling, and bank uploads - Process customer credit card payments - Perform monthly costing and bank reconciliations - Assist with month-end close and year-end audit preparation alongside the Controller - Coordinate U.S. tax remittances with external accountants - Maintain customer deposit logs - Complete additional reconciliations and reporting as required - Prepare and deliver bank deposits Border & Logistics Coordination - Coordinate cross-border import and export shipments for heavy-duty vehicles and parts - Liaise with customs brokers and external carriers - Prepare Smart Border documentation and related paperwork - Arrange logistics with third-party transportation providers - Maintain and update U.S. Department of Transportation and National Highway Traffic Safety Administration documentation Office Support - Support daily office operations - Provide backup support for incoming phone calls - Assist with administrative and operational projects as required Qualifications - Minimum 3–5 years of experience in full-cycle accounting - Strong accounts payable, accounts receivable, and reconciliation experience - Manufacturing industry experience considered a strong asset - Experience with cross-border logistics/import-export coordination - Proficiency with Sage 50 required - Experience with Priority ERP - Strong attention to detail and organizational skills - Excellent communication and problem-solving abilities - Ability to manage multiple priorities in a fast-paced environment - Professional, team-oriented, and adaptable mindset What We’re Looking For The ideal candidate is someone with a strong work ethic who is dependable, thoughtful, and solutions-focused. This role is well-suited to an individual who takes pride in their work, values teamwork, and enjoys being a key contributor within a growing manufacturing environment. Apply on Kit Job: kitjob.ca/job/2pczyb