Administrative Assistant (Downtown), St. John's

Job Description

What is the opportunity?

The successful candidate must be a detail-oriented administrative professional with strong organizational skills and proficiency in Microsoft Word, Excel, Outlook, Power Point, and Adobe Acrobat. The candidate will provide administrative support to a medium-sized team of professionals as well as work collectively with the Admin Team to efficiently support the daily operations of the Global Investment Banking Department as a whole.Strong oral and written communication skills, initiative, and the qualities necessary to function as a team player in a fast paced and challenging setting are essential. What will you do?

Creation, editing, and formatting PowerPoint presentations, correspondence, and reports for internal and external clients Production duties including printing and binding of presentation material Plan and coordinate internal events, meetings, conference calls, and project closings Coordinating travel requirements and itinerariesReview and completion of expense reports Maintaining and updating the team’s vacation and absence management system Ensuring corporate policies and procedures are maintained and upheld Maintain and improve filing system for use of all administrative staff Assisting team with computer equipment/software support as neededAccounting as required, including client engagement and accounts payable Manage correspondence, respond, and prioritize as appropriate and with discretion Collaborate with Admin Team on administrative duties including couriers, office supply ordering, occasional reception relief and other duties as requiredQualifications

At least 3+ years of experience as an administrative assistant supporting multiple people at various levels Computer proficiency in Microsoft Office, Power Point, Word, Excel, and Adobe Acrobat. Experience with CRM, Concur, Workday, and Coupa is a plus Strong organizational abilities and a proactive approach with the ability to anticipate needsAbility to be detail oriented while handling multiple, time demanding projects within tight deadlines Strong interpersonal, diplomacy, and communication skills both written and verbal Collaboration skills in a team environment Independent initiative and action with a focus on productivity Benefits

A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation Leaders who support your development through coaching and managing opportunities Work in a dynamic, collaborative, progressive, and high-performing team Opportunities to do challenging work Flexible work/life balance optionsLocation&Employment Details

Location: 888 3 St SW, Calgary, Canada Work hours per week: 37.5 Employment type: Full time, Regular Platform: Capital Markets Job type: Regular Pay type: Salaried

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