Administrative Assistant, Surrey East

The Curtain Call Custom Interiors is a high-energy boutique interior design firm in White Rock, BC, committed to providing white-glove service to our clients in the White Rock, South Surrey and Langley areas. We value excellence and creativity, and we're looking for a detail-oriented Administrative Assistant to enhance the efficiency of our office operations.

This is an in-studio role at the centre of how we run our projects; from processing payments and managing supplier bills to drafting agreements, tracking orders, and keeping client files airtight. You will own the administrative and financial side of the business, keeping multiple active projects moving at once. Strong organizational instincts and the ability to shift priorities quickly are a must.

The right person for this role takes real ownership of their work. You notice when something is off, follow through without being asked, and bring a calm, organized presence to a fast-moving environment. A genuine interest in interior design is a bonus, but what matters most is that you care about doing things properly and take pride in keeping a business running smoothly.

WHAT YOU WILL DO

Maintain financial records in QuickBooks, consolidating bills, expenses, and payments across active projects as well as internal office costs

Prepare client proposals and agreements, consolidating formal scopes of work with related quotes, markups, and project details into polished documents

Maintain accuracy across all project documentation: cross-referencing quotes, bills, contracts, and supplier information to catch and resolve discrepancies

Track change orders, internal hours, and project costs to ensure accurate and timely client billing throughout each project

Issue purchase orders and track order and delivery status through to completion

Manage contracts and legal paperwork for outside trades and contractors

Keep project folders, client/trade/supplier databases, and office systems organized&up to date in Google Drive and Notion

Handle calendars, client correspondence, lead follow-ups, and general day-to-day office operations

Follow through on post-project service calls, deficiency lists, and warranty issues to completion

WHAT WE ARE LOOKING FOR Required

3+ years in an administrative, coordinator, or operations role, ideally in a project-based environment

Hands‑on experience with QuickBooks for bill entry, expense tracking, and financial record‑keeping

Proficiency in Google Workspace, particularly Sheets (formulas, budget tracking)&Docs (agreements)

Strong written communication skills; comfortable corresponding professionally with clients, trades, and suppliers

Exceptional attention to detail and a methodical approach to documentation

Proven ability to manage competing priorities across multiple active projects without dropping the ball

Self‑directed and resourceful, able to resolve problems independently and escalate when appropriate

Nice to Have

Experience with Notion or similar project management tools

Background in interior design, construction, or a trades‑adjacent industry

Familiarity with purchase orders, supplier invoicing, and supply chain tracking

COMPENSATION $45,000 - $55,000 per year, commensurate with experience.

HOW TO APPLY Ready to apply? Fill out our application form below. We review every submission and will be in touch if we think there's a fit.

The Curtain Call Custom Interiors is committed to creating a diverse environment and is proud to be an equal‑opportunity employer. We encourage individuals from all backgrounds to apply.

#J-18808-Ljbffr