Pilot Training&Licensing Coordinator, Surrey East

The

Pacific Pilotage Authority (PPA)

is a federal Crown Corporation based in downtown Vancouver, providing safe and reliable marine pilotage services across the coastal waters of British Columbia, including the Fraser River. We play a vital role in Canada’s economy by ensuring the safe movement of ships through some of the most challenging waterways in the world. For more information about PPA, please visit a progressive, nimble, and collaborative organization, we operate coastwide dispatch and launch stations in Vancouver, Victoria, Steveston, and Prince Rupert. We are proud to offer:

A mission driven work environment where your contributions have a real and visible impact

A diverse and talented team of approximately 120 professionals

The opportunity to join one of BC’s top employers

Competitive compensation and benefits, including a defined benefit pension plan

Benefits to enhance work life balance and wellness, including personal days, a compressed work week, hybrid schedule, and a health and wellness allowance

The opportunity for development and growth for the right candidate interested in corporate governance

About the Role Reporting directly to the Chief Operating Officer, the Pilot Training&Licensing Coordinator plays a central role in supporting a world class pilot training program. This role works closely with the operations leadership team and the Pilot Training and Examination Committee (PTEC).

In this role, you’ll be at the heart of PPA’s training, licensing, and safety programs supporting senior operational leaders. This role is ideal for someone who is highly organized, proactive, and thrives in a purpose driven environment where no two days are the same.

The position’s administrative duties outside of pilot training and licensing are currently under review and may be adjusted. For the right candidate with an interest in corporate governance, there may be the development opportunity to take on Corporate Secretary duties.

Job Responsibilities Pilot training and licensing (65%)

Coordinates PTEC committee meetings, prepares minutes and performs required follow-up(approximately 8 per year)

Coordinates apprentice pilot intake and training, including travel arrangements (coast and Fraser River)

Coordinates training for licensed Fraser River pilots

Liaises with regulatory authorities

Coordinates and prepares materials for pilot exams

Coordinates applications for pilot licenses through Transport Canada, including liaising with TC on continuing licensing requirements

Maintains pilot training and assessment records

Prepares sea time letters for pilots

Manages apprentice trip record files

Manages jury duty exemptions

Provides administrative support to PTEC chair

Executiveassistance(15%)

Executiveassistanceto Chief Operating Officer(COO)and Chief Technical Officer(CTO), includingbooking traveland calendar management

Provides administrative support to COO and CTO includingcorrespondence, filing, and other various tasks on an as needed basis

Coordinates operational meetings as needed, including Quality Management Safety (QMS), including coordinating scheduling, minutes, and documentation

Office management / Safety Coordination (10%)

Liaises with PPA management,staffand the building manager to ensure the efficient operation and maintenance of the office

Coordinates andmaintainsemergency supplies for the office

Maintains safety supplies and equipment across multiple locations (i.e.first aid kits, fire extinguishers, AEDs, CO detectors)

Coordinates office security measures including building access cards, panic buttons, doorbell, and emergency phone contact lists

Additionalresponsibilities (10%)

Coordinates responses to Access to Information requests within the ATIP Online Management Tool

Acts as back-up and relief for the Executive Assistant and Operations Coordinator, including processing of waivers and parliamentary questions

Ad hoc support to the operations team for special projects

Other duties as assigned

Primary Qualifications

3-5 years’ experience in an administrative or operational support function preferred

Maritime industry experience or knowledge is an asset

Diploma in business administration, legal administration, nautical studies, or a related field preferred

Exceptional organizational and time management skills, with the ability to manage multiple priorities

Strong written and verbal communication skills, with a professional and approachable demeanor

A proactive, solutions-oriented mindset and the ability to work independently

Ability to build relationships and work effectively with internal and external stakeholders at all levels

High proficiency with Microsoft Office Suite and other technology

Understanding of regulatory language

Additional Qualifications

Experience with governance or working with board of directors is an asset

Fluency in written and verbal French is a significant asset

Compensation and Benefits

69,764– 105,029*

Starts at 4 weeks vacation

Employer paid medical and dental benefits

Defined benefit Federal Public Service Pension Plan

PPA offers a comprehensive benefits package including employer paid medical and dental, transit allowance, fitness membership benefit, and a health and wellness allowance

*Candidates placed above mid point in the salary range will have significant demonstrated experience

Accommodation Pacific Pilotage Authority is committed to removing barriers to employment. If you require accommodations throughout the recruitment and hiring process, please let us know. All information received in relation to accommodation will be kept confidential.

Employment Equity Pacific Pilotage Authority is committed to building a diverse workforce and inclusive work environment. We are committed to employment equity and strongly encourage applications from the four designated equity seeking groups (women, Indigenous Peoples, persons with disabilities, and visible minorities).

How to Apply Please forward a cover letter and resume to by end of day

February 24, 2026

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