Executive Assistant (BILINGUAL), Greater Sudbury

An exciting opportunity is available for a Bilingual Executive Assistant professional to join a forward-thinking organization in Sudbury. This role offers the chance to work with a progressive, industry-leading company committed to innovation, continuous improvement, and a strong safety culture.

Essential Duties & Responsibilities

• Provide executive-level support while fostering effective relationships within the organization.

• Plan and prioritize meetings.

• Book and manage travel for multiple associates and events.

• Willingness to run errands locally on a regular basis.

• Prepare presentation materials and organize conference calls.

• Coordinate venues, materials, and catering for corporate meetings and events.

• Manage the bookings and events for our underground test mine space.

• Prioritize tasks and special projects across departments.

• Manage and prioritize calls, requests, calendars, and correspondence.

• Draft, review, and communicate information on behalf of the President.

• Manage mail and prioritize items as necessary.

• Experience with social media marketing methodologies

• Complete various administrative duties with proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.

• Maintain confidential executive files.

• Handle and track expenses and invoices.

• Assist with various ad-hoc projects as assigned.

• Establish and maintain effective relationships with colleagues and clients

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Qualifications

Education

• Minimum of a College Diploma in Business Administration, Office Administration, or a related field.

Experience

Minimum of ten (10) years experience as an Executive Assistant supporting senior leadership

Previous experience supporting executive-level management is beneficial in addition to any related certifications or educational background.

Skills

Fluency in both English and French is preferred

Detailed-oriented and highly organized

Team-oriented, positive attitude, high aptitude, humble and willingness to learn

Excellent written and verbal communication

Strong working knowledge of Microsoft Office

Self-motivated; able to schedule priorities as assigned and working with minimal direct supervision