Executive Assistant (Toronto)

Executive Assistant to Chief Legal Officer Total Compensation 95,000-110,000+ Immediate Full Benefits+ Terrific Bonus+ 3 Weeks Vacation+ 5 Personal Days+ Terrific Pension Plan The office is located in the West. This is a hybrid role that requires 3 days a week in the office. The OPPORTUNITY Our client has a global reach with clients and partners and is seeking an Executive Assistant to support a busy Chief Legal Officer and provide ad hoc support to one SVP on the legal team. This Executive is looking for a long-term partnership with their EA and the team knows the true value that an EA can provide. In this role you will be responsible for complex calendar management as well as provide a high level of administrative support which includes managing travel, file management, coordination of Board and Committee meetings, prepare correspondence, reports and legal documents etc. The successful candidate will possess drive, initiative and a passion to contribute to the success of the Chief Legal Officer and the legal. If you are an individual who enjoys working in a dynamic and collaborative environment, then we want to hear from you!! Responsibilities: - Manages a complex and constantly changing calendar. Uses judgement and discretion for all matters. - Organizes daily priorities within a busy calendar and arranges meeting material in a manner that sets the Executive up for success - Coordinates national and international meetings/conferences and arranges travel (flights, hotel, car service and provides a detailed agenda). - Organizes internal and external meetings, creates agendas and prioritizes action items. - Prepares correspondence and drafts a variety of communications. Prepares, proofreads and formats internal and external correspondence, presentations, reports using Microsoft Office. - Plans and coordinates events (meetings, conferences and external events). - Supports the team on management of third party vendors (set up, ensuring invoices are processed etc.) - Enjoys a team-oriented environment that fosters development and growth. - Assists with a variety of ad hoc projects. Qualifications: - Minimum of 8+ years of executive support experience required for an inhouse CLO - Strong proficiency in Microsoft Outlook, Word, Excel and PowerPoint - Excellent communication skills (verbal and written) - Ability to build and maintain multiple relationships with internal and external stakeholders - Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information - Ability to work productively both independently and as part of a team - Enjoys an environment that is energized by employees that want to make a difference Apply on Kit Job: kitjob.ca/job/2oluf0