Executive Assistant Toronto

We are looking for an Executive Assistant to provide senior-level support within a quick-moving healthcare organization in Toronto, Ontario. This position is suited to someone who is organized, tactful, and confident managing sensitive information while keeping executive priorities on track. The successful candidate will play a key role in coordinating administrative operations, supporting governance activities, and ensuring day-to-day matters are handled efficiently and effectively. Responsibilities: Oversee the daily administrative functions of the executive office, ensuring priorities are organized and tasks move forward smoothly. Manage the executives schedule by arranging meetings, appointments, travel plans, and detailed itineraries in alignment with changing business needs. Prepare transparent correspondence, reports, presentation materials, and briefing documents to support informed decision-making. Review incoming messages, requests, and documentation, determine urgency, and coordinate timely responses or follow-up actions. Organize internal and external meetings, stakeholder sessions, and special events, including agendas, materials, logistics, and related arrangements. Strengthen office operations by identifying opportunities to refine procedures and improve administrative efficiency. Provide administrative coordination for the Board of Directors, including scheduling meetings and distributing materials within required timelines. Serve as a reliable point of contact between executive leadership, Board members, and other stakeholders when appropriate. Handle confidential inquiries and sensitive communications with sound judgement, discretion, and care. Apply on Kit Job: kitjob.ca/job/2opair