Executive Assistant (Toronto)

What you'll do As an Executive Assistant, you will provide comprehensive administrative and organizational support to the Executive Vice President & Chief Development Officer. This role is ideal for a proactive, detail-oriented professional who thrives in a quick-paced environment and takes pride in supporting senior leadership. You will act as an extension of the Executive Vice President’s office, ensuring smooth operations and contributing to high-profile initiatives. - Deliver daily administrative support to senior leaders, including scheduling meetings, coordinating on-site events, and managing communications. - Oversee intricate executive schedules leveraging Microsoft Outlook, providing feedback and suggestions on time management techniques. - Manage all administrative aspects of meeting setup (A/V equipment, catering), guest logistics, expense reporting, travel arrangements, filing system improvements, and supply ordering. - Serve as the primary point of contact for vendors and internal stakeholders, ensuring timely and reliable responses. - Maintain financial and budget documentation using Excel. - Liaise and coordinate with senior executives, including board members, to ensure alignment on key initiatives and meetings. - Handle sensitive financial information with utmost confidentiality and integrity. - Support onboarding of new employees. - Coordinate team events and quarterly meetings. What you bring - Experience: 5+ years supporting senior level executives in a fast-paced, professional environment. - Technical Skills: Advanced proficiency in Microsoft Office Suite (particularly Outlook, PowerPoint, and Excel). Familiarity with SAP Concur and Copilot is an asset. - Communication: Exceptional written and verbal communication skills. - Problem-Solving & Project Management: Ability to take ownership of tasks, think creatively, and resolve issues efficiently. - Independence & Initiative: Highly self-sufficient, dependable, and able to manage multiple priorities simultaneously. - Relationship Building: Proven ability to establish valuable relationships within the organization. - Professionalism: Maintains discretion and confidentiality while working with senior leaders. - Adaptability: Positive attitude, resilience under pressure, and willingness to monitor emails occasionally outside regular hours. - Attention to Detail: Meticulous attention to detail. Benefits - Comprehensive benefits and retirement programs - Performance incentives, Continuing Education Programs - Other perks to support your well-being - Career growth opportunities and product discounts Broadband Salary Range $53,000 – $88,000. Our typical hiring range is between $53,000 and $80,000. Salary decisions are also dependent on other factors such as your experience, industry benchmarks, internal equity and other role-specific requirements. For critical roles, the compensation offering will be reviewed to ensure alignment with market rate and conditions and the unique value you bring to the role. #J-18808-Ljbffr Apply on Kit Job: kitjob.ca/job/2ops6z